Office Assistant (1.0 hrly)

Description

Adoray continues to grow and is looking for a great communicator and detail-oriented person to join our office team!  The Office assistant's primary responsibility is to answer the incoming telephone calls, data entry and back up the Office Manager.  This is a Monday - Friday, 8 - 4:30pm position in a busy and caring environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Primary responsibility is answering phone calls for the agency in collaboration with Office Manager & others.  
• Back up to the Office Manager. 
  • Assist with front office duties such as greeting and assisting employees and visitors.
  • Assist with medical supplies. This includes drop-shipping and supplies for office inventory, filling clinical staff orders, checking in and stocking new supplies. Fills new employee supply bags as needed. Cleans and logs hospice equipment. Help with yearly inventory.
  • Assist with office projects. 
  • Scanning of the AP & billing mail. 
  • Keep office clean. This includes disposal of the garbage and recycling, tidying the kitchen area, ensuring bathrooms have toilet paper and paper towels. 
• Assist directors/managers with administrative tasks including faxing, updating internal forms for the job, typing, filing, email, and assisting with departmental mailings.
• Supports Treasure Stores by printing documents, helps with Round-Up when brought to office, and completes Volunteer      applications and background checks.
• Mail – picks up daily and drives to post office as needed to mail and/or pick-up large parcels.
• Orders and picks-up meals when needed, including food prep, setup and cleanup.
• Performs special projects and other duties as assigned.

Requirements

QUALIFICATIONS

Adoray expects employees to understand and to incorporate the values of our organization in their day-to-day practice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications

• Technical education or position knowledge equivalent to a minimum of 2 years of college and a minimum of 5 years as an active assistant and/or administrative work experience in a similar position.
• Advanced Office Management practices and procedures, including proficiency in Microsoft Office 365 (Word, Excel, Power Point, Outlook), along with general operation of office equipment. 
• Thorough and effective English grammar and spelling.
• This position requires a high level of confidentiality, communication, and accuracy.
• This position requires a high attention to detail.

Physical Demands:  

Light work:  Job involves sitting most of the time; walking, lifting, bending, standing etc. are occasionally required.

Special requirements:  Talk or hear

Work Environment Conditions:

Low risk:  Work is normally performed in a typical interior/office environment that requires normal safety precautions (such as in typical office or administrative work).