Office and HR Assistant

Responsibilities 

To ensure the main aims listed above are handled in a professional and structured way including: 

Office agenda:

• Office duties: answer phone calls, assist to visitors, issue visitor badges, petty cash

• Administration of assigned property and maintenance of respective database

• Ensuring correspondence is properly registered and sent on time 

• Order office supplies and ensure with all purchases we have achieved best market prices and office runs efficiently 

• Process vendor invoices according to internal procedures

• Monitor inventory and ensure all property is registered

• Coordinate business travel, transportation, and accommodation for Global Blue staff as requested

• Assists employees with administrative duties, business travels, and expense reports

HR agenda:

• Assist with job postings, scheduling interviews, and coordinating with candidates

• Administration, maintenance, and archiving of selected employee documents

• Organisation of internal training and Cross dpt. training

• Handle employee inquiries regarding HR policies, benefits, and procedures

• Ensuring that health and safety policies are up to date and respected

• Administrative support for Slovak sales activities

• Collaboration on internal events

• Reporting and other administrative tasks according to employer needs

• Duties and responsibilities can be changed after arrangement

Main KPI’s 

• To ensure the daily care and smooth functioning of the office environment, focusing on the well-being and satisfaction of employees

• Measurement: based on feedback and satisfaction from employees and line managers

• Ensure all preparations are completed for the arrival of the new employee.

• Focus on administrative performance, particularly in the context of invoice registration ensuring that the process is efficient, accurate, and compliant with internal and external requirements

Competencies  

• Solid communication skills both written and verbal

• Slovak language C1

• Advanced knowledge of English (B1 level at least)

• Microsoft office advanced user

Skills

• Strong organizational and planning skills 

• Independence and active approach to work

• Excellent time management skills: ability to organize, multitask, prioritize and work under pressure

• Solid communication skills both written and verbal

• Advanced knowledge of English (B1 level at least)

• Microsoft office advanced user

 Qualifications and education requirements 

• Secondary school education or higher

• Previous experience with similar role is an advantage

• Previous experience with work in international environment is an advantage

• Position is suitable for graduates