Office Administrator

Description

Westwood Professional Services, Inc. is seeking an Office Administrator that provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.

Requirements

• Oversee day-to-day administrative operations to ensure effective office functionality
• Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
• Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
• Implement best practices that promote a professional, welcoming, and efficient office environment
• Manage local giving-back budget and coordinate related activities
• Support and model Westwood’s core values and contribute to a positive office culture
• Coordinate and present at monthly local town hall meetings
• Manage activities, performance, and training of the local Administrative Assistant, if applicable
• Ensure front desk coverage during business hours
• Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
• Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
• Collaborate with local leadership to coordinate internal meetings and client meetings
• Plan and coordinate office events and employee engagement activities
• Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
• Coordinate with IT to facilitate local service and support needs
• Run office errands as needed
• Perform daily upkeep of all office areas ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
• Ensure office representation within Westwood’s Safety Group
• Monitor office space utilization and seating needs in partnership with division leadership
• Perform other duties as assigned by the Regional Director and Service Leaders for project support
• Perform other duties as assigned by the Administrative Manager or Regional Administrative Manager

Required Experience & Skills:

• Strong written and verbal communication skills
• Demonstrated ability to exercise sound judgment and resolve issues independently
• Ability to multitask, work under pressure, and meet deadlines
• Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
• Proven discretion in handling confidential and sensitive information
• Adaptability to changing work environments and priorities
• Proficiency with Microsoft Office Suite

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.

We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.