Office Administrator

MAS creates custom-engineered thermal management solutions for markets that thrive on flexibility, creativity, and bold ideas. From humble beginnings to becoming an emergent multi‑brand manufacturing leader, we’ve grown by bringing in great people and empowering them to do great work.

At MAS, we believe innovation happens when everyone contributes, diversity of thought is celebrated, and people feel supported in their growth. We take pride in working hard together—tackling challenges, solving problems, and having fun along the way. As we expand into both emerging and mission-critical industries, we stay committed to delivering efficient, competitive, and sustainable heating and cooling technologies. And throughout your career here, you’ll have the chance to directly shape the foundation for what's next in our industry.

Position Summary:

As a first point of contact when arriving onsite, the Office Administrator will create a welcoming experience for guests, vendors, candidates, and employees. They will greet each person warmly and be helpful in coordinating their needs. They will manage the shared spaces and supplies for the office.

Key Responsibilities:

Front Desk & Visitor Management

• Greet and manage all visitors at the front door, ensuring a warm and professional experience
• Coordinate conference room scheduling and ensure meeting spaces are clean, stocked, and prepped with food/beverages as needed
• Order food for meetings and monthly lunch outings

Office & Facility Maintenance

• Clean and stock common areas including kitchen, lunchroom, break areas, and meeting rooms
• Maintain coffee machines
• Manage incoming/outgoing mail and package deliveries
• Act as liaison with cleaning services vendor
• Act as liaison for Medina Electric and coordinate massage therapy scheduling

Supplies & Inventory

• Manage office supplies, equipment, and mini market inventory; handle requests and vendor issues
• Order and maintain inventory for new hire swag bags, name plates, and anniversary gifts

New Hire & Onboarding Support

• Prepare and print new hire folders; clean and organize workstations
• Order necessary office equipment and supplies for new hires

Culture & Communication

• Participate in the Employee Engagement Committee

Administrative Support

• Assist with scheduling as needed for interviews and onboarding
• Assist with data entry as needed

Systems & Programs

• Manage the eVoice system

Qualifications & Requirements:

Required:

• High School Diploma or GED
• 1+ years of experience in administrative or reception work
• Working knowledge of Microsoft Office Suite

Preferred:

• Associate’s or Bachelor’s Degree
• Leadership Experience

Key Competencies:

• Excellent written and verbal communication skills
• Ability to manage multiple priorities and tasks
• Problem-solving mindset with a commitment to customer satisfaction

Benefits:

• Medical, vision, and dental plans
• Short-term and long-term disability insurance
• Group term life insurance coverage
• HSA, FSA, and Dependent Care plans available
• 8 paid holidays, 4 floating holidays, and generous PTO policy
• 401k matching
• Company paid events
• Annual safety shoe allowance
• Education assistance program

EEO Statement:

MAS HVAC is committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, political affiliation, or any other legally protected status.

Employment decisions at MAS HVAC are based on merit, qualifications, and business needs. We prohibit discrimination and harassment of any kind and actively promote a culture of fairness, equity, and opportunity.

We also provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, practices, or observances, in accordance with applicable laws.