- Organize and prioritize daily administrative work, adjusting plans as needed to support changing requirements and workloads.
- Prepare, type, format, and produce reports, correspondence, memos, and other technical or confidential documents.
- Coordinate correspondence between departments and offices to ensure documentation is accurate, complete, and appropriate.
- Maintain regular contact with key personnel across departments and offices.
- Establish and maintain filing systems and computer databases for departmental records.
- Collect, submit, and track project time reports.
- Support finance activities by obtaining approval signatures and filing vendor and supplier invoices.
- Solicit pricing quotations from vendors and suppliers and prepare material requests.
- Enter material request information into Syteline and prepare purchase orders.
- Maintain adequate office supply levels and coordinate small shipments, including envelopes and boxes.
- Perform work in accordance with established safety procedures and maintain a neat, orderly workspace.
- Support special assignments and projects as requested.
Position Details
- Onsite: Phoenix, AZ Fab Shop
- Reports to: Fab Shop Manager
- Travel: Minimal travel expected, primarily for training
- High School Diploma or GED
- three (3) years of directly related administrative experience in production, manufacturing, or design environments, or an equivalent combination of education and experience.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability.
- Ability to respond effectively to sensitive inquiries and make decisions using independent judgment.
- No Immigration Sponsorship provided for this role.
- Experience using Syteline.
- Associates or Bachelor's Degree
Annual or Hourly Compensation Range:
Benefits
Ecolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-Site childcare and fitness facilities may be available at select Ecolab locations. Click here for additional benefits information. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.
Potential Customer Requirements Notice
To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.
Skills Required
- High School Diploma or GED
- Three (3) years directly related administrative experience in production, manufacturing, or design environments (or equivalent)
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint)
- Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability
- Ability to respond effectively to sensitive inquiries and make decisions using independent judgment
- Onsite work in Phoenix, AZ Fab Shop
- Authorized to work in the U.S. without immigration sponsorship (no sponsorship provided)
- Experience using Syteline
- Associate's or Bachelor's degree
Ecolab Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Ecolab and has not been reviewed or approved by Ecolab.
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Retirement Support — Feedback suggests the company provides strong retirement programs, including a 401(k) with employer matching and a pension, alongside options like an employee stock purchase plan. Offerings such as retiree healthcare benefits and diverse investment choices reinforce long-term financial support.
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Healthcare Strength — Feedback suggests medical coverage is broad, with HSA plan options and company contributions, prescription benefits, dental and vision, and virtual care and mental health support. Company-paid wellness programs and income protection (short- and long-term disability, life and accident) further strengthen core coverage.
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Parental & Family Support — Family-focused programs include fertility support, adoption assistance, and paid parental leave, complemented by counseling and resource services. These offerings are positioned as supportive of employee well-being across different life stages.
Ecolab Insights
What We Do
A trusted partner at nearly three million customer locations, Ecolab (ECL) is the global leader in water, hygiene and infection prevention solutions and services. With annual sales of $12 billion and more than 44,000 associates, Ecolab delivers comprehensive solutions, data-driven insights and personalized service to advance food safety, maintain clean and safe environments, optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, hospitality and industrial markets in more than 170 countries around the world. For more Ecolab news and information, visit www.ecolab.com, or follow us on twitter.com/ecolab, facebook.com/ecolab or instagram.com/ecolab_inc.
