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Building the Digital Infrastructure of Tomorrow | Veteran Development & Recruiting
The Role
About Overwatch Mission Critical
Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the national veterans business development council (NVBDC), offering construction professional services, talent acquisition, and general contractor for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. It's purpose.
Project Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team on-site for a multi-year hyperscale data center build. Data center construction moves at an incredible pace; this role is the "nerve center" of the field office, ensuring that documentation, personnel logistics, and reporting stay synchronized with our aggressive milestones.
Core Responsibilities
1. Data Management & Excel Reporting
- Maintain and update complex Project Trackers using advanced Excel functions.
- Monitor daily labor hours, equipment logs, and material deliveries.
- Generate weekly status reports and "look-ahead" schedules for stakeholders.
- Manage the digital filing system (Procore, BIM 360, or similar) to ensure all blueprints and RFIs are the latest versions.
2. Site Logistics & Onboarding
- Coordinate site access and badging for hundreds of subcontractors and vendors.
- Organize and track safety orientation completion for all incoming personnel.
- Manage the field office facilities, including supply procurement and vendor coordination (trailers, janitorial, IT).
3. Financial & Compliance Support
- Process and track submittals, change orders, and invoices against the project budget.
- Verify certified payroll and compliance documentation for subcontractors.
- Assist in the "close-out" process, ensuring all warranties and O&M manuals are archived correctly.
4. Communication Hub
- Act as the primary point of contact for the field office, managing high volumes of email and radio traffic.
- Record and distribute minutes for high-stakes OAC (Owner-Architect-Contractor) meetings.
Required Qualifications
- Experience: 2–5 years of administrative experience, preferably in Commercial Construction or heavy industrial environments.
- The Excel Specialist: You must be "strongly proficient" in Excel. We aren't just talking about data entry; you should be comfortable with:
- VLOOKUPs and XLOOKUPs for cross-referencing manifests.
- Pivot Tables for analyzing labor trends.
- Conditional Formatting for tracking expiring certifications.
- Adaptability: Ability to thrive in a fast-paced, dusty, and loud construction environment.
- Communication: Sharp written and verbal skills; you can hold your own with both a high-level site owner and a concrete foreman.
Preferred Skills
- Experience with Procore, Aconex, or Bluebeam.
- Familiarity with the specific security and safety protocols of Hyperscale Data Center environments (e.g., Google, AWS, Meta, or Microsoft standards).
- Notary Public certification is a plus.
Physical Requirements
- This is a field office position. You will be based in a construction trailer.
- Occasional walking across uneven terrain on the job site may be required.
- Standard site PPE (Hard hat, safety vest, steel-toed boots) is required when leaving the office.
Driver’s License Requirement:
For roles that require on-site presence or travel between work locations as an essential function of the position, candidates must possess and maintain a valid driver’s license appropriate for the role and be eligible to operate a motor vehicle in accordance with applicable laws.
Communication Skills:
Demonstrated ability to communicate effectively in a professional work environment, including preparing written reports and documentation, conveying information clearly to team members, clients, and stakeholders, and responding appropriately to verbal and written communications related to job duties.
Physical Requirements and Work Environment
This position operates primarily in an active data center construction environment, encompassing both indoor and outdoor work settings. The role requires the physical ability to perform essential job functions safely and effectively in a dynamic environment that includes ongoing construction activity and evolving site conditions.
The work environment includes areas and temporary structures owned, leased, or controlled by third parties over which Overwatch may have limited or no control. Because the project remains under construction, certain areas of the site — including access routes, staging zones, and temporary structures — may not yet be fully ADA-compliant until construction is complete or those third-party areas are finalized.
Physical Requirements:
- Must be able to walk, stand, stoop, twist, bend, and climb stairs or ladders for extended periods while navigating uneven, unpaved, or obstructed terrain.
- Must be able to lift, carry, push, or pull up to 50 pounds on an occasional basis.
- Must be able to drive between job sites and access all areas of an active construction zone, including raised platforms, scaffolding, and confined spaces.
- Must be able to tolerate exposure to outdoor weather conditions, dust, and construction-related noise, vibrations, and odors.
- Must be able to communicate effectively with contractors, engineers, and site personnel, and maintain situational awareness in high-activity environments.
- Personal protective equipment (PPE), including hard hats, safety vests, hearing protection, and steel-toe boots, is required.
- Must have sufficient visual acuity to read drawings, specifications, and safety signage, and to observe site activity.
Work Environment:
Work is performed primarily in and around active construction areas, which may include unfinished buildings, temporary field offices, staging areas, and partially completed infrastructure. These locations may contain uneven surfaces, limited accessibility, and other conditions typical of construction projects prior to final completion. Overwatch does not control and cannot modify accessibility conditions within areas, facilities, or temporary structures owned or managed by third parties.
Reasonable Accommodation:
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position, provided such accommodations do not create safety hazards, impede essential mobility within active work zones, or require modification of facilities not owned or controlled by Overwatch.
Benefits:
We offer a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, 401(k) plan, and paid time off. Relocation assistance is available to support candidates transitioning to the location.
OVERWATCH is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. OVERWATCH considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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The Company
What We Do
The fifth industrial revolution is here, and it runs on data centers and the skilled labor who build and sustain them. Behind every AI breakthrough, cloud platform, and digital connection is a data center, and behind every data center are the people who build, commission, and operate them. By bringing blue-collar jobs back to the front lines of innovation, Overwatch(SDVOSB) is proving that the future of technology depends on human expertise as much as it does on machines. Your mission-critical journey starts and scales with us. We deliver end-to-end solutions for the data center lifecycle, design, build, staffing, and sustainment, powered by a workforce you can trust.
