This position provides high level administrative support for your local office. This role will be vitally important to the success of day-to-day operations and organization of the office. The ability to multi-task, while maintaining complex schedules is essential in this position. The ideal candidate is resourceful, an excellent problem solver and very organized.
This position requires a blend of administrative and customer service skills to provide exceptional administrative support to both clients and the internal team. The primary responsibility is to manage the front desk and ensure the smooth flow of clients and information within the tax office.
This position is based full-time in our Valdosta office, with on-site attendance required Monday through Friday.
Position Responsibilities:
- Greet clients and visitors in a friendly and professional manner.
- Answer and direct incoming phone calls, taking messages or transferring calls as necessary.
- Maintain a neat and organized reception area.
- Assist clients with inquiries, appointments, and basic questions.
- Schedule appointments as needed.
- Ensure client confidentiality and handle sensitive information with discretion.
- Manage and maintain the office calendar, scheduling appointments and meetings for team members.
- Prepare outgoing mail, sort and distribute incoming mail, faxes, and other correspondence.
- Maintain electronic and paper filing systems for client records and office documents.
- Assist with scanning of client and firm documents.
- Engagement letters as needed, paper extensions and paper returns as needed.
- Monitor and order office supplies, ensuring inventory is well- stocked.
- Order snacks and drinks and restock as needed.
- Order busy season meals as needed, assist with set-up and clean- up.
- Keep the office clean, organized, and presentable for clients and staff.
- Submit work orders and report any maintenance issues to the appropriate personnel.
- Maintain office equipment, place service calls, order supplies.
- Maintain common areas, refrigerators, vending, refreshment equipment and order supplies as needed.
- Assist with parking decals and access cards as needed.
- Schedule and Plan office events as coordinated by the corporate office.
- Maintain consistency in events across offices.
Qualifications:
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Previous experience in a receptionist or administrative role is preferred.
- Knowledge of tax-related terminology and procedures is advantageous.
- Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with tax software is beneficial.
- Excellent communication and interpersonal skills.
- Strong organizational abilities with attention to detail.
- Professional demeanor and a customer-centric attitude.
- Ability to handle confidential information with discretion and integrity.
- Time management skills to prioritize tasks and meet deadlines.
Aprio Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Aprio and has not been reviewed or approved by Aprio.
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Fair & Transparent Compensation — Pay is generally positioned as competitive and fairly paid across many roles, with clearer benchmarking helped by public job-posted ranges and compensation aggregators.
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Healthcare Strength — Health, dental, and vision coverage is positioned as comprehensive and available from day one for full-time hires, which is stronger than the more typical waiting-period approach.
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Retirement Support — Retirement offerings include a 401(k) with profit sharing and access to FSA/Dependent Care accounts, which can improve total rewards when firm performance supports contributions.
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What We Do
Aprio is a premier CPA and business advisory firm that advises clients and associates on how to achieve what’s next. Aprio’s associates work as integrated teams across advisory, assurance, tax, outsourcing, staffing and private client services, bringing the best thinking and personal commitment to each client. Across practices, Aprio brings together proven expertise, deep understanding and strategic foresight for industries including Manufacturing and Distribution; Non-Profit and Education; Professional Services; Real Estate and Construction; Retail, Franchise and Hospitality; and Technology and Blockchain. Headquartered in Atlanta, Georgia, Aprio has grown to over 1,000+ team members. To serve clients wherever life or business may take them, Aprio’s teams speak more than 30 languages and work with clients in over 50 countries.
