We are looking for a proactive and well-organized Office Administrator to support the smooth daily operations of our office. This role is essential in ensuring efficient administrative processes, supporting employees, coordinating office activities, and maintaining a positive and well-organized workplace environment.
Key Responsibilities
- Manage all suppliers and service providers for office maintenance, equipment, and facility-related needs.
- Organize business travel arrangements, including transport, accommodation, and related documentation.
- Assist with the processing and tracking of invoices, expense documentation, and other basic financial administrative tasks.
- Organize internal events in collaboration with employee representatives and the HR department (ceremonies, social gatherings, and internal activities).
- Drive smooth collaboration with external event partners and promo suppliers to boost our impact at various conferences.
- Provide administrative support in preparing documentation required for obtaining work permits for foreign employees, working closely with specialized external consultants.
- Welcome visitors (clients, partners, and suppliers) and manage restaurant reservations for meetings or business engagements when required.
- Coordinate meeting logistics, including scheduling meetings, booking meeting rooms, and preparing meeting materials.
- Monitor office supplies inventory and place orders to ensure continuous availability.
- Provide administrative support to internal teams and assist employees with various office-related requests.
- Ensure that office procedures and administrative processes are followed and continuously improved.
Requirements
- At least 1–2 years of experience in an administrative role (e.g., Office Assistant, Administrator, Administrative Assistant).
- Good knowledge of Microsoft Office Suite and/or Google Workspace.
- Category B driving license
- Strong organizational and time-management skills with the ability to handle multiple priorities.
- Excellent verbal and written communication skills.
- Attention to detail and ability to manage confidential information.
- Proactive attitude and strong problem-solving abilities.
Top Skills
What We Do
P3 enables our clients to succeed in their business by delivering tangible value.
Founded in 1996 as a spin-off from a globally-recognized, leading technical university, P3 began with the goal of implementing an innovative new process and has remained focused on serving clients from innovation to implementation. P3 has around 1000 employees across 20 locations globally.
Who we work with
We work within organizations and teams to develop and implement innovative solutions to complex technology challenges. Our clients are open-minded, secure leaders who seek solutions. They have the courage to bring in outside experts who can provide long-term value to their organization.
What we do
Our fresh, innovative application of technical and managerial best practices puts tailored solutions in place – not just on paper – with continuous guidance until a project or process is implemented, and tangible value has been achieved.
