Office Administrator

At Garmin we create products that are designed indoors for outdoor activities. We do this to enable our customers to make the most of their time spent pursuing their passions.

We are a global company with offices in the US, Europe and Asia. In these centers, we carry out the various stages of product development, from initial concept to mass production of ready-to-sell units. We embrace a vertically integrated business model with strategic design, manufacturing, distribution, sales and support centers around the world to maximize our value to customers.

Currently, in our Cluj engineering office, we are a team of over 500 associates that work in a new office of 8000 square meters.

Working closely with other departments, offering support to our colleagues, we are looking for you, a hands-on Office Administrator highly organized and solutions oriented, with desire to learn and grow in our team.

Responsibilities:

Travel Coordination:

• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries

• Ensure compliance with company travel policies and budget guidelines
• Handle last-minute travel changes, cancellations, or emergencies
• Maintain accurate travel records and provide support for expense reporting
• Coordinate visa applications, travel insurance, and other necessary documentation

Administrative (back-office) and Reception (front-office) support:

• Maintain and organize relevant company records, databases, and files

• Create Purchase Orders and handle specific invoices
• Manage imports and exports, ensuring compliance with regulations
• Assist in drafting policies and procedures
• Liaise with vendors, clients, and internal teams to support business operations
• Serve as the first point of contact for visitors, ensuring a professional and welcoming experience
• Handle courier services, redirect incoming and outgoing mail

• Strong organizational and time-management skills

• Excellent communication skills, both written and verbal
• Ability to handle confidential information with discretion
• Demonstrate professionalism in everyday interactions with peers and stakeholders
• Adaptability, proactivity proven skills, and solutions oriented professional
• Focus on efficiency and resource management
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and travel booking tools.
• Experience using travel management platforms (e.g., Concur, Egencia, or similar), knowledge of visa and travel documentation requirements would represent an advantage
• Proficiency in English
• 5+ years previous experience in administrative support and travel coordination

Benefits to enhance your experience:

• 24 days off each year plus extra vacation days based on years at Garmin and compensation for legal holidays.
• Health package subscription and yearly budget for glasses.
• Monthly budget for sports and wellbeing activities.
• Local and global career development programs (training, mentorship, technical and leadership development, and more).
• Access to e-learning platforms and support for technical conferences attendance.
• Loyalty bonus within the company, plus other special bonuses (for holidays and personal life events).
• Meal tickets.

Yours exclusively when part of our team:

• Significant discount for Garmin products.
• Employee stock purchase plan.
• Contribution to the retirement plan (Pillar 3).
• Garmin products available for testing and borrowing.
• A comprehensive event series championing wellbeing, sports, and community tailored to foster holistic health (featuring sports events, classes, hackathons, parties, and more).
• Other benefits which we invite you to discover along the recruitment process.

Garmin Cluj is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, national origin, sex, age or disability.