Office Administrator

Office Administrator

Job Summary:

Working on our commissioning team (VSC Group) as an Office Administrator, you will be providing valuable administrative support to the operations team and management.

In this new role, you will:

• Provide support for the VSC Operations Team and Management
• Assist and complete as required RFP / RFQ responses and fee proposals
• Assist business development team
• Manage VSC document controls systems internally and externally
• Create and develop program documentation
• Daily accounting operations (team expenses, credit card reconciliation, collections, and other accounting as needed)
• Additional duties as required

You will be a great fit if you have/are:

• Excellent written and verbal communication skills.
• Able to respond thoughtfully and effectively to sensitive situations.
• Able to prioritize effectively to meet tight deadlines.
• Excellent attention to detail and organizational skills.

Required Skills/abilities:

• Minimum of five (5) years of business experience
• Previous work experience in the construction and/or consulting industry is desirable
• Relevant post-secondary education is an asset
• Ability to manage multiple priorities and tasks
• Accountable for all deliverables and meeting deadlines
• Excellent communication skills (written and verbal)
• Experience in a multi-task dynamic work environment
• Excellent problem solver
• Reliable and dependable
• Proficiency using MS Office (Word, Excel, PowerPoint, Outlook, and Teams)
• An understanding of basic accounting principles

Location:  Toronto, Ontario, Canada (on-site)

Travel: Occasional travel may be required (5% locally)

Compensation: Annual salary range: $60,000 to $75,000 CAD commensurate with experience

Vacancy Status: This posting is for a replacement.

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. 

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way. 

About Us: 

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges. 

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. 

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. 

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice

Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.

Artificial Intelligence Disclosure

Applications are processed through an applicant tracking system that may or may not use automated screening questions to help identify qualified candidates. All applications are also reviewed by our hiring team.