Office Administrator

At ProMach, we’re looking for people who want to shine. You’ll have opportunities to take your career in the direction you desire. You can be creative. Strategic. Persuasive. Influential. Meticulous. A technical enthusiast. A closer. A futurist.

ProMach offers rewarding, challenging opportunities throughout the world, across multiple packaging segments. If you are energized by providing best-in-class customer experiences and strive for advanced technical skills, we want to talk to you.

Do we have your attention? Keep reading.

Modern Packaging is seeking a talented Office Administrator to join a growing team. This position contributes to the company’s success by being the welcoming voice of the company, providing support to the Finance department, and assisting in the day-to-day welfare of employees and guests through various on-site management duties and event coordination.

Does this work interest you?

• Answer, screen, transfer incoming phone calls. Distribute messages as appropriate.
• Perform light accounting duties, e.g., customer billing, coding of A/P invoices, data entry.
• Proactively bring any apparent discrepancies or inconsistencies to Controller for review.
• Contact customers regarding past due invoicing.
• Organize, manage, event planning, catering.
• Guest meetings, in-house.
• Employee functions (lunches, holiday party, etc.).
• Receive, sort, distribute incoming mail and packages.
• Manage vending machines.
• Includes shopping for snacks, filling machines, managing money.
• Greet guests and direct appropriately from position at front desk.
• Support aftermarket, engineering and production with overflow of targeted administrative tasks when requested.

REQUIREMENTS

• 3 – 5 years’ administrative experience.
• Proficiency with MS Office Suite.
• Excel – basic understanding of formulae.
• Excel – VLOOKUP experience preferred.
• Basic math skills.
• Manufacturing work environment experience.
• Strong organizational skills.
• Attention to detail.
• Excellent interpersonal and communication skills (both oral & written).
• Accounting or bookkeeping experience (preferred, but not required).

What’s in it for you? 

There's no monopoly on good ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people choose to build a career and find professional happiness. 

In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental and well-being programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits — you are eligible on your first day of employment! 

Please note that the pay ranges listed on external job boards, outside our posting details, do not accurately reflect our internal compensation ranges. 

If this sounds like you, we want to connect! 

Pro Mach, Inc. 

We have been named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. 

We have the rewards, opportunities, and the market strengths of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day. 

Curious about life at ProMach? Follow us on LinkedIn, Twitter, and Instagram! 

More career opportunities to consider!