Key Areas of Responsibilities
- Manage daily administrative operations of the New York office
- Monitor and maintain office supplies inventory, place orders when necessary
- Organize/maintain pantry space
- Organize and support company events, trainings, and meetings and coordinate conference room bookings
- Distribute mail daily, coordinate shipments
- Receptionist responsibilities including answering phones, greeting guests and maintaining conference center area
- Interface with building management office including adding visitor access, inputting building service requests
- Process administrative requests that comply with global company policies including inputting procurement requests, invoice requests and pre-approval items
- Track and manage invoices
- Supporting in office visitors including senior management from company headquarters, overseas research analysts, clients, etc.
- Administrative support for Country Head/Chief Executive Officer
- Oversee and coordinate office schedules, calendars and meetings for CEO
- Manage travel plans
- Process expense claims
- Assist in preparation of management presentations
- Ad hoc requests/support as necessary
Requirements
- Associate/Bachelors degree or above in Business Administration, Management of related field preferred
- Minimum 7 years of relevant experience in office management, sales or administrative support
- Exceptionally detail-oriented with excellent time management and organizational skills
- Ability to manage multiple tasks and projects simultaneously.
- Ability to maintain company confidentiality in all aspects of the position
- Positive, optimistic and enthusiastic attitude
- Concise yet open and friendly communication
- Solid interpersonal skills and a collaborative work style
- Resilient and able to adapt to changing demands and conditions
- Familiar with Microsoft Office suite of products (including PowerPoint)
- Excellent verbal and written communication skills.
Salary Range 65,000-75,000
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What We Do
CITIC CLSA is a wholly-owned subsidiary of CITIC Securities and its overseas business platform.
Established in Hong Kong in 1986, CITIC CLSA is Asia’s leading capital markets and investment group, committed to driving the growth strategies of global institutional investors, corporations, governments and high-net-worth individuals.
CITIC CLSA’s award-winning research, extensive Asia network, direct links to China and highly experienced financial professionals set CITIC CLSA apart from global investment banks and regional players.
Over three decades, CITIC CLSA has built an extensive Asia network with deep local knowledge and connections. Globally, we operate from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit clsa.com
