Office Administrator

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas. 

Job Responsibilities 

 Front Desk:

• Greet clients, staff, vendors, and guests.  Ensure that reception area is always clean and welcoming

• Answer/route calls received via Teams

• Reply to email, telephone, or face-to-face inquiries

• Help visitors with access to the office and seating arrangements

• Book conference rooms and schedule meetings for groups

• Verify accurate processing of seating reservations into meeting reservation tool

• Manage & validate parking and building access card issuance

• Submit IT and building repairs and maintenance support tickets

• Handle questions and provide assistance to all staff

• Receive and distribute mail.  Process outgoing mail.

• Perform administrative and clerical duties such as filing, typing, copying, and scanning

• Inventory and order office supplies

• Reconcile all expenses made for office

• Perform duties within budget.

Food:

• Make coffee and ensure that all appropriate coffee accompaniments are available

• Coordinate office lunches, catering, setup, and clean up meals as needed

• Move tables and chairs if necessary to accommodate lunch meetings, or special requests if needed

• Monitor and maintain kitchen, snack, and drink supply inventory

• Order, receive, and stock kitchen with inventory

• Ensure kitchen is clean and orderly

Department:

• Report directly to regional manager

• Works on various projects with others within the department

Requirements 

• Minimum 3 years’ experience in office administration or related roles required

• Knowledge of computers and relevant Outlook software applications

• Common sense with a positive attitude

• Strong organizational skills with the ability to prioritize tasks efficiently

• Excellent communication skills, both written and verbal

• Attention to detail and accuracy in handling mail, inventory, and administrative tasks

• Proficiency in using office equipment such as postage machines, printers, and kitchen appliances

• Must be able to work independently and within a group

• Flexibility to adapt to changing priorities and occasional overtime

"Armanino" is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.

Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  

Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.  

Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition’s knowledge will result in termination of contract. 

Armanino has a robust offering of benefits, including: 

• Medical, dental, vision

• Generous PTO plan and paid sick time

• Flexible work arrangements

• 401K with Profit Sharing

• Wellness program

• Generous parental leave

• 11 paid holidays

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.  

For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance 

To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/ 

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.