Office Administrator

Job Title: Office Administrator & Executive Assistant
Position Type: FTE - Permanent
Location: New York, NY (On-site)
Salary Range: USD $ 60,000-80,000
Job ID#: 154619
Job Description:
We are hiring a bilingual (Mandarin-English) Office Administrator & Executive Assistant to manage the day-to-day operations of our New York office while supporting senior executives and facilitating coordination with our Asia-based teams. This role combines facility management, executive calendar support, business operations, and cross-border document workflows. The ideal candidate is detail-oriented, service-driven, and capable of operating independently in a fast-paced, high-trust environment.
Responsibilities:
- Manage and maintain executive calendars, meeting logistics, and presentation materials
- Coordinate international and domestic travel, visa logistics, and expense reporting
- Oversee office operations including supplies, facilities, vendor management, and seating plans
- Facilitate cross-border workflows and Asia team coordination, including hiring logistics and document processing
Requirements:
- 3-5 years of office administrator or executive assistant experience in a fast-paced environment
- Fluent in Mandarin and English
–required for Asia-based team coordination
- Strong organizational and multitasking skills with high attention to detail
- Proficiency in Microsoft Office; familiarity with Workday, DocuSign, Airtable is a plus
About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.
Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.