Office Administrator

Job Title

Office Administrator

Job Description Summary

Prime Responsibilities:
• Answer the telephones, respond to inquiries as appropriate, and direct calls to appropriate parties and/or take accurate messages
• Greets, directs visitors and answers routine inquiries
• Backup for Production Room
• Backup for Brokerage Coordinators
• Opening the office for business and closing
• Manages services requests with property management for general offices requests
• Assists with expense reports, invoice processing, vendors and payment follow up
• Performs other administrative office and brokerage services support functions such as ordering property signage and managing third-party listing subscriptions
• Complete routine/correspondence, data entry, print letters, labels, form letters; format documents; and input data
• Opens, sorts, and distributes incoming mail and inter-office mail
• Assists with calendar and scheduling for all conference rooms
• Sends and receives faxes; accepts and keeps records of deliveries; handles messengers and overnight deliveries
• Make arrangements for food service for internal meetings
• Maintains a professional atmosphere in the lobby, kitchen, and conference rooms
• Maintain and make coffee in service areas, tidy kitchen, and load/unload dishwasher daily
• Manage inventory and order supplies
• Organize and coordinate internal staff/employee events
• Supports sales teams if assigned
• Assist in managing invoices

Job Description

Qualifications and Experience:

• High school diploma or GED
• Fabulous and welcoming personality
• Prior front-desk office or customer service experience preferred
• Proficiency with Microsoft Teams, Outlook, Word, and Excel
• Excellent verbal, written, and organizational skills
• Ability of multi-task simultaneously
• Basic office equipment skills [phones, faxes, computers, copy machine]
• Ability to communicate effectively, both orally and in writing with co-workers, clients, and other employees
• Excellent interpersonal and client service skills
• Able to follow instructions and procedures
• Professional appearance and decorum at all times

Physical Requirements:

• Involves work of a general office nature’ typically includes extended periods of sitting and/ or operation of a computer
• Regularly required to talk, hear and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics and computer displays

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”