Office Administrator

We're looking for an enthusiastic and organized Office Administrator to join our team. As the first point of contact for RXO, you'll play a vital role in ensuring a smooth and positive experience for everyone who walks through our doors. You'll wear many hats, handling a variety of administrative tasks while keeping the office running efficiently. 

SCHEDULE:

• 24 hours/week
• Tuesday - Thursday
• Potential for full-time conversion

DAILY TASKS & RESPONSIBILITIES:

• Greet all guests at the front desk. 

• Maintain the conference room calendars, set up meeting spaces, and ensure the front lobby is clean and organized. 

• Be the main point of contact for office maintenance, food and beverage vendors, and event planning. 

• Sort and deliver incoming and outgoing mail. 

• Order and organize office supplies, food, and beverages for the office. 

• Account for and process merchandise/facilities invoices in our PO System. 

• Manage tasks including parking passes, visitor badges, and business card requests. 

• Screen incoming calls with a high degree of professionalism, differentiate business calls from solicitations, and respond and route phone requests accordingly. 

• Organize employee events and keep employees informed about office events, visitors, and news. 

• Schedule local vendors to come into the office daily/weekly/monthly to support community engagement. 

• Manage sports team request process (registering teams, ordering uniforms). 

• Fulfill ad hoc requests. 

ESSENTIAL SKILLS, CHARACTERISTICS, & EXPERIENCE:

• Friendly, outgoing personality with a positive and enthusiastic attitude 

• Strong organizational skills and a keen eye for detail 

• Excellent communication (written and verbal) and interpersonal skills 

• Professional phone etiquette 

• Proficiency in MS Office Suite (Word, Excel, Outlook) 

• Ability to prioritize tasks, multi-task effectively, and adapt to changing priorities 

• Ability to work independently and take initiative 

VALUED SKILLS, CHARACTERISTICS, & EXPERIENCE:

• 5 years of administrative or general office experience preferred

• Prior event planning experience preferred 

Coyote, an RXO Company, will not consider candidates from Illinois, Colorado, Washington, Nevada, New York, Connecticut, Maryland, Rhode Island, or California for this opening. Due to Pay Transparency laws, candidates from these states must apply in-state to ensure compliance.

Do Well, Be Well

• Retirement 401(k) featuring employer match 
• Industry-leading mental and physical health resources
• Complimentary membership to Peloton
• Access to LinkedIn Learning for continuous skill enhancement 
• 14 employee-led Employee Resource Groups
• Paid time off benefits

Important Notice to US Applicants:

Coyote is an at-will employer. We are an Equal Opportunity Employer. Please view Equal Opportunity Posters provided by the OFCCP.