Office Administrator

We are seeking a proactive and detail-oriented Office Administrator to oversee daily office operations and assist with key HR functions. This role involves managing administrative tasks, supporting staff and management, and contributing to a positive and efficient work environment.

What you will do

• Office Operations: Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
• Support & Coordination: Provide support to staff and management by handling correspondence, preparing documents, scheduling meetings, and managing communication channels (phone calls and emails).
• Resource Management: Manage office supplies to ensure resources are available when needed.
• Policy Management: Review and update office policies and procedures to maintain order and adapt to changing needs.
• Facilities Coordination: Coordinate with building management for office maintenance and repairs.
• Work Environment: Ensure a safe, clean, and organized work environment.
• Reporting: Provide regular office operations reports to management and identify areas for improvement.
• Onboarding: Support the onboarding process for new employees, ensuring a smooth transition.
• HR Administration: Employee Records , assisting with keeping and updating employee records,
• Recruitment Support: Assist with job postings, scheduling interviews, and coordinating candidate communications.

What you will need

• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong verbal and written communication skills.
• Works well with others and fosters a positive work environment.
• Proficient in using office software and technology.
• Strong attention to detail with excellent organizational skills.
• Capable of providing exceptional customer service.
• Comfortable with tracking office budgets, expenses, and supplies.
• Effective planning, coordination, and execution of office projects and company events.
• Ability to handle HR tasks and maintain employee records.

Education and Experience:

• High school diploma, GED, or equivalent.
• Two to three years of management experience in an office setting, with some experience in HR administration preferred.