Office Administrator

Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona, Nebraska, Iowa and South Dakota.

TEC Equipment features Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, Stoughton trailers and Cottrell auto transport trailers. We offer a large and desirable inventory of new Mack and Volvo heavy-duty trucks and all makes of used trucks. Our full-service line-up also features quality parts, state-of-the-art service, collision centers and fuel, leasing/rental, financing, and insurance. Our locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Eaton and Fuller warranties. TEC truly offers the convenience of one-stop shopping for all trucking-related needs.

The Office Administrator provides clerical and administrative support to ensure efficient daily operations of the branch. This position is responsible for preparing, filing, and maintaining physical and electronic records, entering and verifying data, and assisting with standard office functions such as copying, mailing, and ordering supplies. The Office Administrator will interact with both internal and external customers by phone and email, providing timely responses to information requests and ensuring a high level of professionalism.

The ideal candidate is detail-oriented, organized, and able to manage multiple tasks with accuracy and efficiency. This position supports TEC’s values of Teamwork, Entrepreneurship, and Customer Focus by delivering reliable support services and contributing to a positive office environment.

• Prepare, file, and maintain records and documents in both physical and electronic formats.
• Compile and verify information using standard procedures and simple calculations.
• Enter and update information into tracking systems or databases with accuracy.
• Retrieve documents and respond to requests for information from internal and external customers via phone or email.
• Assist with general office duties including copying, scanning, mailing, and ordering supplies.
• Coordinate with vendors and service providers as needed to support office operations.
• Provide administrative support to supervisors and other team members as assigned.
• Maintain confidentiality of records and information in compliance with company policies.
• Provide occasional coverage for reception or other administrative functions as needed.

Education:

• High school diploma or equivalent

Experience:

• Previous administrative or clerical experience preferred

Required KSAs (Knowledge, Skills, Abilities):

• Strong organizational skills with attention to detail and accuracy
• Ability to complete routine tasks efficiently and on time
• Proficiency with Microsoft Office applications (Word, Excel, Outlook)
• Ability to follow established procedures and maintain consistent workflows
• Strong verbal and written communication skills
• Ability to respond professionally to customer inquiries via phone or email
• Demonstrated ability to work independently and as part of a team

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Regular use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
• Occasional standing, walking, bending, and reaching for filing or office supply tasks
• Ability to lift up to 20 pounds occasionally (e.g., boxes of files, office supplies, or packages)
• Manual dexterity to operate a keyboard and other office equipment

TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits.

New hires are eligible to participate in TEC Equipment’s comprehensive benefits plan the first of the month following your date of hire.

• Choice of two comprehensive medical plan options that include prescription drug coverage
• Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
• Vision care, discounted hearing exams, and hearing aids
• 401(k) retirement savings plan with company contribution
• Life, accident, and disability insurance
• Employee Assistance Program (EAP)
• Education assistance
• Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick

All offers of employment are contingent upon successful completion of all applicable screenings.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.