The Role
Oversee daily operations and hospitality for a flagship office, including workspace management, vendor relationships, supplies, invoices, events, building access, communications, coverage planning, and onboarding logistics. Resolve operational issues, coordinate local support, optimize office workflows, and recommend improvements to the in-office experience.
Summary Generated by Built In
Work with a Top 20 CPA and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Aprio is seeking an Office Administrator to serve as the operational and hospitality anchor for a flagship office location. You will bring together the day-to-day moving parts of a dynamic professional environment — from vendor relationships and workspace management to event logistics and team member support — so that every person who walks through the door feels welcomed, prepared, and well cared for. This role calls for sharp judgment, proactive problem-solving, and the composure to manage shifting priorities with confidence. If you thrive where no two days look alike and find deep satisfaction in making complex operations feel effortless, this role was built for you.
What You'll Gain / Impact
- Full ownership of the operational and hospitality experience at one of the firm's most visible office locations
- Opportunity to shape the standard for in-office excellence that peer locations look to and adopt
- Cross-functional visibility and collaboration across shared services, firm leadership, and client-facing teams
- A role where your initiative, judgment, and attention to detail drive meaningful, daily impact
- Growth within a people-first firm that values and invests in the team members who keep it running
Key Responsibilities
- Oversee daily office operations, ensuring workflow coordination, on-site coverage, and issue resolution run smoothly
- Serve as the on-site escalation point for operational matters, resolving what can be handled locally and routing larger concerns appropriately
- Administer workspace reservation systems, support hoteling guidelines, and optimize space utilization across the office
- Manage local vendor relationships, track service delivery, and support contract renewal and cost discussions
- Oversee office supply and inventory planning at the office level
- Submit invoices, expense documentation, and purchase order requisitions for review and approval
- Coordinate logistics for office events, client visits, and visiting team members and leadership
- Arrange catering, materials, and setup and breakdown for meetings and large-scale office gatherings
- Maintain office-wide communications, local records, vendor files, and building access
- Anticipate coverage needs around absences, peak periods, and firm events, and arrange temporary support as needed
- Support onboarding logistics for new team members in partnership with People & CultureIdentify opportunities to improve the in-office experience and bring recommendations forward
Candidate Qualifications
- High school diploma or equivalent; additional education or certification in office administration is a plus
- 3+ years of experience in office administration, operations coordination, or facilities support, preferably in professional services
- Experience coordinating the work of others, whether through direct oversight or cross-functional collaboration
- Valid driver's license required for occasional local errands and vendor visits
Leadership Skills
- Ability to coordinate and guide the work of others without formal authority, building trust and accountability across roles
- Proactive and self-directed, with the initiative to act, follow through, and course-correct independently
- Composure under pressure with sound judgment when navigating competing priorities or ambiguous situations
- Strong interpersonal skills with the ability to build relationships across all levels of the organization
- A collaborative mindset with the confidence to bring forward recommendations and influence outcomes
Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Comfort picking up new software quickly, including workspace reservation or property management platforms
- Familiarity with invoice processing, expense documentation, or purchase order workflows
- Experience with collaboration and communication tools such as Microsoft Teams or SharePoint
- Experience managing vendor relationships and tracking service delivery at an office or team level
Why work for Aprio:
Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.
Perks/Benefits we offer for full-time team members:
- Medical, Dental, and Vision Insurance on the first day of employment
- Flexible Spending Account and Dependent Care Account
- 401k with Profit Sharing
- 9+ holidays and discretionary time off structure
- Parental Leave – coverage for both primary and secondary caregivers
- Tuition Assistance Program and CPA support program with cash incentive upon completion
- Discretionary incentive compensation based on firm, group and individual performance
- Incentive compensation related to origination of new client sales
- Top rated wellness program
- Flexible working environment including remote and hybrid options
What’s in it for you:
- Working with an industry leader: Be part of a high-growth firm that is passionate for what’s next.
- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
- Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
- Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.
EQUAL OPPORTUNITY EMPLOYER
Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.
Skills Required
- High school diploma or equivalent
- 3+ years of experience in office administration, operations coordination, or facilities support
- Experience coordinating the work of others through direct oversight or cross-functional collaboration
- Valid driver's license for occasional local errands and vendor visits
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Ability to learn workspace reservation or property management platforms
- Familiarity with invoice processing, expense documentation, or purchase order workflows
- Experience with collaboration and communication tools such as Microsoft Teams or SharePoint
- Experience managing vendor relationships and tracking service delivery
- Additional education or certification in office administration
Aprio Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Aprio and has not been reviewed or approved by Aprio.
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Fair & Transparent Compensation — Pay is generally positioned as competitive and fairly paid across many roles, with clearer benchmarking helped by public job-posted ranges and compensation aggregators.
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Healthcare Strength — Health, dental, and vision coverage is positioned as comprehensive and available from day one for full-time hires, which is stronger than the more typical waiting-period approach.
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Retirement Support — Retirement offerings include a 401(k) with profit sharing and access to FSA/Dependent Care accounts, which can improve total rewards when firm performance supports contributions.
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The Company
What We Do
Aprio is a premier CPA and business advisory firm that advises clients and associates on how to achieve what’s next. Aprio’s associates work as integrated teams across advisory, assurance, tax, outsourcing, staffing and private client services, bringing the best thinking and personal commitment to each client. Across practices, Aprio brings together proven expertise, deep understanding and strategic foresight for industries including Manufacturing and Distribution; Non-Profit and Education; Professional Services; Real Estate and Construction; Retail, Franchise and Hospitality; and Technology and Blockchain. Headquartered in Atlanta, Georgia, Aprio has grown to over 1,000+ team members. To serve clients wherever life or business may take them, Aprio’s teams speak more than 30 languages and work with clients in over 50 countries.
