Are you organized, detail-oriented, and enjoy supporting a team in a fast-paced environment? Join our growing, family-owned company as an Office Administrator at our Corporate Office in Fargo, ND.
In this role, you'll help keep daily office operations running smoothly by coordinating mail services, supporting administrative functions across multiple departments, maintaining office supplies, and providing backup reception coverage when needed. This position offers the opportunity to interact with a variety of teams and make a meaningful impact throughout the organization.
Responsibilities:
- Coordinate outgoing, incoming, and inter-office mail distribution.
- Provide backup coverage for the Receptionist during breaks, lunches, and time off.
- Collect, prepare, scan, and organize documents from various departments.
- Submit invoices to third party online payment portals.
- Monitor and maintain office supply inventory.
- Process and allocate weekly credit card transactions.
- Support special projects and administrative needs across various departments as needed.
- Works within and promotes the vision, mission, and values of BMC.
- Performs other duties as assigned.
Qualifications:
- High school diploma or equivalent required
- One year of administrative, office assistant, or receptionist experience required; two or more years preferred
- Experience working with a multi-line phone system
- Strong communication and customer service skills
- Attention to detail and ability to manage multiple priorities
- Excellent organizational and time management abilities
- Experience with document scanning, indexing, and workflow systems preferred
- Basic math and accounting knowledge
- Proficiency with Microsoft Office and general computer applications
As a family business for three generations, we currently employ over 900 associates in 20 locations throughout North Dakota, South Dakota, Montana, and Nebraska. We are looking for self-motivated, forward-thinking individuals to join us in our continued success. If you desire to start your career with our team, here are some things we offer within our full benefits package:
- 10% Annual Retirement Employer Contribution, with an additional 5% Discretionary Employer Contribution
- Health Insurance – 3 plan options
- Health Savings Account – Employer contribution up to $1,300/year
- Dependent Care Flex Spending Account
- Dental Insurance – 2 plan options
- Vision Insurance
- Basic Life/AD&D and Supplemental Life Insurance
- Employer-paid Short-Term Disability Coverage – 60% of base pay/salary
- Long-Term Disability Coverage
- Maternity / Paternity Benefits
- Holidays
- Paid Time Off (PTO)
- 401(K) Plan
- Employee Assistance Program (EAP) – including Health Coaching
- SmartDollar – employer-paid financial planning program
- Legal Shield/ID Shield products
- Voluntary Benefit options - Cancer Insurance/Accident/Hospitalization
EOE/Vet/Disability
#LI-Onsite
Skills Required
- High school diploma or equivalent
- One year of administrative, office assistant, or receptionist experience
- Two or more years of administrative, office assistant, or receptionist experience
- Experience working with a multi-line phone system
- Strong communication and customer service skills
- Attention to detail and ability to manage multiple priorities
- Excellent organizational and time management abilities
- Experience with document scanning, indexing, and workflow systems
- Basic math and accounting knowledge
- Proficiency with Microsoft Office and general computer applications
What We Do
Since 1955, Butler Machinery Company has been committed to offering the best in construction and agriculture equipment solutions and dealer support. We strive to keep our customers running with help from our 20 locations in North Dakota, South Dakota, Nebraska and Montana. We promise to provide the best in sales, rental, parts and service, from your initial purchase and years to follow. Our goal is to give you the peace of mind that comes from knowing that you have a dealer who is going to help you increase profitability by creating the best solution for your problem. With our rapid parts availability, the industry’s largest fleet of field service trucks, and our highly skilled service technicians, we know we have what it takes to keep you up and running. Providing the best in customer support has always been a top priority, and is what sets us apart from the competition. Our mission is to build long-term relationships, founded on trust, creating mutual growth and success. At Butler, we believe our team is our greatest asset. We believe in working together and treating each other with dignity and respect. We are customer driven. We strive to exceed our customers’ expectations, but never at the cost of our values. We believe that integrity is paramount. Our word is the cornerstone of our business and we will earn the trust of those we serve. We believe in accountability. We understand the impact of our decisions and accept responsibility for our words and our actions. We believe in excellence through innovation, life-long learning and professional development. We believe in uncompromised safety. We are collectively responsible for the safety of one another in all workplace situations.
