Office Administrator

Are you ready to make a real difference in people's lives? Join the Harris Center for Mental Health and IDD as an Office Administrator. The Office Administrator provides advanced administrative, operational, and business support to senior leadership within an assigned division. This role serves as a key liaison between executives, employees, external stakeholders, and community partners while ensuring efficient office operations and administrative processes.The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position requires exceptional judgment, professionalism, discretion, and the ability to handle confidential information while supporting strategic initiatives and executive priorities.

Your Role in Action:

Executive & Administrative Support

• Provide comprehensive administrative support to Chiefs, Directors, and senior leaders.
• Manage executive calendars, appointments, meetings, and conference calls.
• Coordinate meeting logistics, agendas, materials, presentations, and follow-up activities.
• Prepare, edit, and distribute reports, correspondence, presentations, and executive communications.
• Serve as recording secretary for meetings, committees, and special projects.
• Coordinate conferences, retreats, and organizational events.
• Handle sensitive and confidential information with professionalism and discretion.

Business & Operational Support

• Assist with purchasing, procurement, invoices, and budget-tracking activities.
• Process payroll, personnel, travel, and other administrative transactions.
• Support contract administration and document management processes.
• Track expenditures and assist leadership with budget monitoring.
• Support departmental projects, operational initiatives, and strategic priorities.

Communication & Stakeholder Engagement

• Serve as a liaison between leadership and internal and external stakeholders.
• Develop and distribute communications, reports, meeting summaries, and updates.
• Respond to inquiries and route requests appropriately.
• Coordinate information flow across departments to support organizational objectives.
• Build and maintain effective working relationships across all levels of the organization.

Records & Office Management

• Maintain electronic and physical filing systems.
• Manage records, inventories, directories, and administrative documentation.
• Coordinate office supply purchasing and inventory control.
• Ensure compliance with records retention, privacy, and information security requirements.
• Recommend and implement process improvements to increase efficiency.

Project Coordination

• Assist leadership with project planning, tracking, and implementation.
• Monitor deadlines, deliverables, and action items.
• Support organizational initiatives and cross-functional workgroups.
• Provide guidance and support to administrative staff as assigned.
• Perform other duties as assigned.

What qualifications you will need:

Education:

• High School Diploma or GED required.
• Associate degree preferred.
• Bachelor's degree preferred.
• Equivalent combinations of education and experience may be considered.

Experience

• Four (4) or more years of progressively responsible administrative, executive support, office management, or business operations experience.
• Experience supporting executive leadership, directors, chiefs, or senior management preferred.
• Experience managing multiple priorities and projects in a fast-paced environment.
• Experience with budgeting, purchasing, payroll, travel coordination, and administrative processes preferred.

Knowledge, Skills, and Abilities

• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational, planning, and time-management skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
• Ability to prepare professional correspondence, reports, presentations, and executive communications.
• Strong attention to detail and accuracy.
• Ability to manage competing priorities while meeting deadlines.
• Sound judgment, professionalism, and discretion when handling sensitive information.
• Ability to maintain confidentiality and safeguard organizational information.
• Strong problem-solving and critical-thinking abilities.
• Ability to work independently and collaboratively across departments.

What else you should know:

• This posting is associated with position #1011
• This position will be located at 9401 Southwest Fwy, Houston, TX 77074

What we have to offer: 

The HARRIS CENTER offers competitive salary, excellent benefits package, retirement plans with company matching, prior service credit towards generous PTO accrual, outstanding wellness programs and professional development. Employees can also take advantage of business casual dress code, corporate discounts, and gym memberships.  New hire referral bonus, discounts are also available on an optional basis. These include mobile phone service, fitness centers and other wellness amenities.  

About us:

The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas.  As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million.

As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation.

By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.

Contributes to suicide care and prevention by embracing our values and applying a trauma-informed approach rooted in safety, trust, choice, collaboration, and empowerment.