We are looking to add an Office Administrator to our team. In this position, you will support the day-to-day administrative operations of the company by coordinating business activities, managing office operations, and providing administrative support that enables efficient business operations. This role contributes to organizational effectiveness by coordinating schedules, supporting departmental initiatives, maintaining business records, and improving administrative processes that support operational success.
Working cross-functionally with employees, managers, vendors, and business stakeholders, this role supports administrative operations, office logistics, meeting coordination, travel arrangements, and business activities while ensuring services align with organizational priorities and established procedures.
KEY RESPONSIBILITIES
- Provide administrative support to assigned departments, managers, and business leaders.
- Prepare correspondence, reports, presentations, meeting materials, and other business documents.
- Coordinate calendars, meetings, conference rooms, travel arrangements, and departmental schedules.
- Maintain business records, files, and documentation in accordance with company procedures.
- Coordinate daily office operations, including office supply management, mail distribution, shipping and receiving, and visitor support.
- Support office logistics, meeting preparation, and facility-related administrative activities.
- Assist with employee onboarding logistics and general office administration.
- Maintain office procedures and support efficient day-to-day business operations.
- Respond to inquiries from employees, vendors, and external visitors in a professional and timely manner.
- Coordinate administrative activities supporting departmental projects, meetings, and operational initiatives.
- Assist with data entry, expense reporting, recordkeeping, purchasing activities, and other business processes.
- Maintain confidentiality while handling sensitive business information.
- Support implementation of administrative process improvements and office initiatives.
- Evaluate administrative workflows and recommend improvements that enhance efficiency and service delivery.
- Maintain administrative procedures, templates, and operational documentation.
- Build productive working relationships with employees, vendors, and business stakeholders.
JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS
- Bachelor's degree in business administration, communications, office administration, or a related field with 2–5 years of related experience, or Master's degree with 0–3 years of related experience in administrative support, executive support, office administration, customer service, business operations, or a related field.
- Knowledge of administrative support principles, office operations, business communication, and records management.
- Practical understanding of scheduling, meeting coordination, document preparation, and administrative workflows.
- Experience utilizing Microsoft Office applications and standard business productivity tools.
- Demonstrates organizational skills with the ability to coordinate multiple administrative priorities and operational activities.
- Strong communication and relationship-building skills with employees, managers, vendors, and external visitors.
- Attention to detail when preparing business documents, maintaining records, and coordinating administrative activities.
- Maintains confidentiality while handling sensitive business information
- Ability to identify opportunities to improve administrative processes and support implementation of operational enhancements.
- Ability to communicate effectively in German, both verbally and in writing, with employees, executive leadership, customers, and business stakeholders.
PREFERRED EXPERIENCE
- Self-motivated with the ability to work independently and as part of a collaborative team.
- Experience with the aerospace telecommunications industry.
- Experience with startups.
Skills Required
- Bachelor's degree in business administration, communications, office administration, or a related field
- 2-5 years of related experience in administrative support, executive support, office administration, customer service, business operations, or a related field; alternatively, a master's degree with 0-3 years of related experience
- Knowledge of administrative support principles, office operations, business communication, and records management
- Understanding of scheduling, meeting coordination, document preparation, and administrative workflows
- Experience using Microsoft Office applications and standard business productivity tools
- Strong organizational skills and ability to coordinate multiple administrative priorities
- Strong communication and relationship-building skills with employees, managers, vendors, and visitors
- Attention to detail in document preparation, records maintenance, and administrative coordination
- Ability to maintain confidentiality when handling sensitive business information
- Ability to identify and implement administrative process improvements
- Fluent German communication skills, both verbal and written
- Ability to work independently and collaboratively
- Experience in the aerospace telecommunications industry
- Startup experience
CesiumAstro Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about CesiumAstro and has not been reviewed or approved by CesiumAstro.
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Healthcare Strength — Health coverage includes medical, dental, vision, life and disability insurance, plus FSAs and mental health benefits. Feedback suggests the health package is comprehensive for a growth-stage aerospace firm.
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Retirement Support — Offerings include a 401(k) with company matching and other retirement-plan elements. Feedback suggests core retirement mechanisms are in place alongside standard financial benefits.
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Leave & Time Off Breadth — Generous PTO, paid holidays, paid sick days, and bereavement leave are included. Feedback suggests time-off options are broad on paper across multiple leave types.
CesiumAstro Insights
What We Do
We build high-throughput, plug-and-play phased array communication payloads for space and airborne platforms. CesiumAstro’s full-stack, multi-mission hardware and software products enable a diverse range of commercial and defense objectives. Full-system engineering design is at the heart of every CesiumAstro product. We deliver high-performance solutions under rapid development timelines.
Why Work With Us
At CesiumAstro, we’re a team. We’re passionate, respectful, and determined colleagues ready to help at a moment’s notice. We’re mentors excited to enable our peers with the knowledge they need to succeed. Together, we’re visionaries committing to building memories that will last a lifetime.
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