Office Administrator

Company: Mr. C Refrigeration
Employment Type: Full-Time

Mr. C Refrigeration provides installation, emergency repair, and preventative maintenance services for commercial and industrial refrigeration, cold storage, and HVAC equipment. We're looking for an organized, dependable Office Administrator to support the day-to-day administrative needs of our team and help keep our office running smoothly.

The Office Administrator provides administrative and operational support across the business, including payroll/timekeeping, purchasing, basic accounting functions, office organization, and employee records.

• Manage office and breakroom supplies, including purchasing, inventory, and organization

• Assist with daily cash reconciliation, deposits, and required accounting documentation

• Support employee timekeeping and payroll processes, including reviewing timecards and identifying discrepancies

• Maintain attendance, temporary labor, overtime, and other workforce reporting

• Process and route invoices for approval and submission to Accounting

• Sort and distribute incoming mail and correspondence

• Maintain employee records, organizational charts, phone lists, and internal postings

• Manage building access, security codes, office keys, and related records

• Coordinate conference rooms, meetings, and visitors

• Maintain administrative databases, files, and reports

• Assist with customer complaint tracking and other operational reporting

• Serve as a point of contact for general office and administrative needs

• Perform additional administrative duties as needed

• High school diploma or equivalent

• Previous administrative, office support, or coordinator experience preferred

• Strong computer skills, particularly Microsoft Excel

• Excellent organization and time-management skills

• Strong attention to detail and accuracy

• Ability to handle multiple priorities in a fast-paced environment

• Professional communication and customer service skills

• Ability to work independently with minimal supervision

• Experience with payroll/timekeeping, purchasing, basic accounting, or operations support is a plus

We're looking for someone who enjoys being the person who keeps things organized and moving behind the scenes. You'll work with multiple areas of the business, so being dependable, detail-oriented, comfortable juggling different responsibilities, and willing to jump in where needed will be important to your success in this role.

Mr. C Refrigeration offers a competitive benefits package for eligible full-time employees, including:

• Weekly pay via direct deposit

• 40 hours (1 week) of PTO

• Paid holidays beginning on your first day of employment

• Access to company-sponsored group insurance and benefit plans

• 401(k) eligibility

• Benefits eligibility begins the first of the month following 30 days of service

• Stable, full-time employment with an established commercial HVAC/R organization

• Opportunity to work with and support an experienced team

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status.  All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at [email protected].