Office Administrator

Description

Office Administrator 

BBI Brands is looking for a highly organized, proactive Office Administrator to help keep our Tampa office running at its best. As the central point of contact for the office, you'll support employees across multiple departments while ensuring day-to-day operations run smoothly. From managing the front desk and coordinating office communications to improving internal processes and maintaining an organized workplace, no two days are the same. The ideal candidate is resourceful, detail-oriented, and comfortable balancing a variety of responsibilities in a fast-paced environment. 

What you’ll be doing. 

Manage the Front Desk Experience 

• Serve as the first point of contact for employees, customers, candidates, vendors, and visitors, creating a welcoming and professional office experience.  
• Manage the front desk by overseeing the visitor management system, answering and directing incoming calls, and coordinating guest arrivals with internal teams. 

Support Office Operations 

• Support day-to-day office operations, ensuring employees have the resources and support they need to be successful.  
• Partner with HR, Recruiting, Leadership, and Marketing to coordinate office communications, provide administrative support, and assist with office and department initiatives.  
• Coordinate onboarding logistics, including employee badges, parking passes, nameplates, workspace setup, and other office readiness tasks.  
• Partner with the Columbus Office Administrator to maintain consistent processes while creating, organizing, and improving office procedures and SOPs. 

Maintain the Office Environment 

• Maintain conference rooms, kitchens, common areas, and shared spaces to ensure a clean, organized, and professional office environment.  
• Coordinate meeting room setup, catering, office supplies, mail, deliveries, and inventory to support daily office operations.  
• Coordinate with BBI Real Estate, vendors and building management to ensure office services, maintenance, and facilities operate smoothly. 

Provide Administrative Support 

• Prepare documents, scan, print, file, and assist with general administrative projects.  
• Provide additional administrative and operational support as needed, contributing to an organized, collaborative, and efficient office environment. 

What you’ll bring to the table. 

• Bachelor’s degree preferred? 
• 1+ years of relevant experience in an office setting, preferably in an administrative or clerical?? 
• Excellent organizational skills, ability to prioritize, and comfortable working independently? 
• Exceptional oral and written communication skills? 
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills? 
• Strong attention to detail? 
• Proficient computer skills and ability to operate general office equipment? 

What we bring to the table.  

• Don’t worry about paying for parking – we’ve got you covered 
• You can cancel your gym membership and sweat it out at our on-site gym 
• We care about your well-being, so we offer comprehensive health benefits 
• Invest in your future with our 401K match 

Trophies In Our Case. 

• Nationally awarded as Selling Power’s 50 Best Companies to Sell for in 2022 & 2023, Selling Power’s 60 Best Companies to Sell for in 2024 
• Inc. 5000 Fastest Growing Private Companies in America 2023 & 2024 
• Great Place to Work Certified 
• #1 Fastest Growing Privately Held Company in Central Ohio 
• Largest Central Ohio Privately Held Company 
• Named a Best Place to Work 2019, 2020, 2022, 2023, 2024, 2025 
• 2024 Building Columbus Awards: Best New Office Project 
• Tampa Bay Times Top Workplaces 2025 and 2026 

Who we are. 

At BBI Brands, we specialize in providing comprehensive logistics, transportation, and real estate solutions tailored to meet the dynamic needs of our clients. Our logistics offerings span truckload, intermodal, less-than-truckload (LTL), expedited services, purchase order consolidation, route optimization, cold storage, and rapid response for natural disasters. In transportation, we excel in brokerage services, dry van, refrigerated, dedicated, tanker, trailer leasing, and flatbed options. Our real estate expertise covers asset management, commercial acquisitions, development, and project management. 

As one of the fastest-growing companies in the industry, BBI Brands is rapidly establishing itself as a premier nationwide provider. Our commitment to innovation and excellence ensures that we deliver top-tier services across all our verticals, setting new standards in transportation, logistics, and real estate. 

#betterwithbbi 

BBI Brands is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.