Office Administrator (Maternity Cover)

Role Summary
Key Responsibilities
Key Responsibilities

• Manage office administrative activities and facilities.
• Purchase and replenish office supplies, pantry items, and mineral water.
• Maintain and manage office keys, access cards, and safe deposit box keys.
• Coordinate hotel bookings and visitor arrangements.
• Oversee stationery, beverages, and corporate giveaway inventory.
• Ensure office cleanliness and tidiness standards are maintained.
• Coordinate requests for new GLR tokens and other office administrative requirements.

• Prepare and issue invoices to distributors.
• Prepare and process Purchase Orders (POs) for machines, software, and other operational requirements.
• Coordinate procurement activities through designated purchasing platforms.
• Download and maintain billing records from vendors and service providers.
• Receive, verify, and process supplier invoices.
• Prepare quotations for repair and maintenance services.
• Support supplier onboarding and verification processes with banking institutions.
• Assist in payment preparation and billing documentation.

• Maintain and update inventory records, sales lists, and stock reports.
• Monitor inventory movement and support month-end closing activities.
• Maintain and update spare parts inventory records.
• Ensure inventory accuracy and availability of operational stock.

• Coordinate import-related activities and documentation.
• Arrange delivery of machines and equipment from warehouses to customers.
• Liaise with logistics partners and vendors for quotations and delivery arrangements.
• Coordinate courier services for spare parts shipments and collections.
• Prepare commercial invoices and supporting documents for warranty and customs purposes.
• Monitor shipment status and ensure timely delivery of goods.

Skills, Knowledge & Expertise
Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain, Logistics, Finance, or a related field.
• Minimum 2-3 years of experience in administration, logistics, inventory control, or finance support.
• Familiarity with procurement processes, invoicing, and inventory management.
• Experience handling import/export documentation and shipment coordination is an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong organizational skills and attention to detail.
• Good communication and coordination skills with internal stakeholders, suppliers, and logistics partners.
• Ability to manage multiple tasks and priorities in a fast-paced environment.

Key Competencies

• Administrative Management
• Procurement & Vendor Coordination
• Inventory Control
• Logistics & Import Operations
• Financial Documentation
• Attention to Detail
• Problem Solving
• Time Management
• Stakeholder Communication

About
Global Leaders in Customer Experience Automation With a culture rooted in innovation, each day Glory’s people are transforming our customer’s businesses. Our automation solutions empower retailers, restaurants and financial institutions to save time, money, and deliver unrivalled customer experiences. Publicly listed and proudly international, Glory has been a trusted name for over 100 years, and a global leader for more than a decade. That’s a reputation we’ve earned by combining our pioneering software and hardware with our dynamic people. Because alongside our technology, it’s our people who are driving our successes. Why Join Us Here at Glory, our ambitions are as big as yours. And that’s why we are actively looking to recruit the best of the best. Join Glory and you will be part of the force driving our transformative technology and leading-edge innovations. That’s because every Glory solution is powered by exceptional people like you. People with experience, skills and dedication. Here, we prioritise the development and well-being of our people. Across vibrant and collaborative workplaces, you’ll team up with colleagues across the world to deliver remarkable solutions in more than one-hundred countries. Looking to make a global impact? Join Glory in innovating the future of business transformation. Glory ValuesThe Glory Values are our ethos of working together, diversity and innovation: a practical blueprint of how we work together. We live our values wherever we are – with both colleagues and customers. Glory Values help us meet new challenges and exceed expectations. And they help us further our skills and work with trust and respect.  Customer Delight. We put our customers first.Integrity. We do the right thing, always. Innovation. We embrace new challenges and share the future. Speed. We move fast, that’s how we stay ahead. Diversity & Respect. We value the strength in our differences. Teamwork. We succeed together.