Office Administrator - Field

The Office Administrator is responsible for supporting the office and building needs for the Company. This position is in Williston, North Dakota, with a 9/80 work schedule that includes being off every other Friday.  Level and salary commensurate with experience. 

Essential Job Functions
 

• Welcome on-site visitors, determine the nature of business, announce visitors to appropriate personnel
• Manage main phone line for office
• Administer Building Access system by creating access cards, managing access levels and audit access card system.
• Order & stock kitchen supplies, snacks, and drinks
• Order and organize catering/food for group meetings
• Host corporate events or large conferences at your location (or locations you are responsible for) by handling setting up, rentals (if needed) and catering.  Also responsible for teardown/clean up.  Assist with larger fieldwide events.
• Support all staff in building
• Act as liaison with outside vendors
  • Ensure invoices are correct & tickets are distributed appropriately
  • Communicate changes & distribute proper information
• Oversee internal and external mail procedures
  • Review of customer statements
  • Distribute mail articles to department staff
  • Handle couriers, overnight mail, postage and funds to meter
• Support other smaller field offices by ordering supplies and stocking them weekly or bi-weekly.
• Liaison with service venders and maintain vendor contracts for services provided to the office on janitorial, lawn service, snow removal, etc. 
• Organize & facilitate all community relations events and organizations
• Liaison between Houston and Asset team – AP dept, Finance dept, Engineers, Fleet manager, etc.
• Liaison with Facilities Coordinator on needed repairs and maintenance
• Oversee run tickets and proving reports are accurate & sent to the production accounting dept in a timely manner.
• Reconcile monthly P-Card expenses
• Manage the ND safety gift card program
• Manage and oversee all printers and plotters in office; order supplies and place service calls.
• Oversee and coordinate office moves with IT and other departments
• Ensure all offices are equipped with necessary office furniture

This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor. 
 

Minimum Qualifications
 

• High school diploma or GED 
• 2 years experience working with general office equipment such as copiers, postage meters and shredders
• Live within 50 mile commuting radius of Williston, ND
• Must possess a current and valid driver’s license
• Have proven customer service, focus and a reputation for delivering on commitments
• Self-directed with a strong work ethic
• Excellent communication skills, both written and verbal
• Good interpersonal and negotiation skills in the day-to-day dealings with vendors and internal clients
• Attention to detail coupled with excellent organization skills 
• Must be able to multitask and prioritize on a daily basis 
• Working knowledge and experience using Excel and Word
• Physical Requirements
  • Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications
 

• Associates degree or Bachelor's degree
• Previous experience in an office services role or maintenance role
• Previous oil and gas experience

EEO Statement:

Chord Energy does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.