Junior Office Administrator, Corporate Administration (Europe and Australia)

At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.

Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.

We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.

HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.

Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.

Your responsibilities:

• Supporting all office services across the HedgeServ regions (EU/AUS/PHP) and working as part of the Facility Team

• Handling/processing incoming calls / post

• Preparing orders for and managing all office deliveries

• Raising POs, managing incoming invoices for all regions and managing vendor relations

• Supervising on site locally any maintenance services and following up on completed work reports and co-ordinating services at other locations

• Supporting all Sports and Social teams on booking events and activity

• Coordinating courier services across all regions

• Support onboarding/separation employee process and coordinating tasks with relevant internal stakeholders

• Supporting the HedgeServ Employee Notification System and Hotel Desking processes

• Maintaining all logs and budgets and providing reports relevant to the above tasks

• Any tasks as directed by your Supervisor

Our requirements:

• Business Administration / Management degree

• First experience in administrative area (up to 1 year maximum) would be an asset

• An enthusiastic person who is keen to learn and can cope under pressure to work in our busy office

• Excellent oral and written communication skills

• Advanced knowledge of English (B2+/C1)

• Polish language proficiency at the C1 level

• Highly organized and flexible

• Computer literate and with good Excel knowledge

• Full training will be provided

We’re proud to offer a benefits package and workplace culture designed to support your health, career ambitions and life beyond work.

• 🏥 LuxMed Premium Package for you and your family, offering broad access to medical tests and specialist consultations, as well as greater comfort of treatment (including the Oncological Preventive Health Care Program, Freedom of Treatment program, dental and psychological care)
• 🛡️Life insurance and travel insurance, so you can feel safe in any situation
• 🎁 MyBenefit Platform – you decide how to spend your points (e.g. vouchers, cinema tickets, online shopping, cultural events, or a Multisport card that gives you access to gyms, swimming pools, fitness classes, and hundreds of sports facilities across Poland)
• 💬 Employee referral program – know someone who’d like to join us? A financial bonus is waiting for you!
• 🏠 Remote, hybrid or office-based work options
• 🎓 100% funding for certifications and postgraduate studies accredited by ACCA, CIMA and IOB
• 🧠 Technical workshops and soft skills training – we’ll provide on-the-job trainings to help you quickly gain new knowledge and skills with the support of experienced professionals
• 🎉 Sport and Social Club – team outings, company events, sports activities, and charity initiatives await you
• 💻 Support for workplace equipment, glasses, retirement savings (PPK), and programs promoting mental health and wellbeing – because your comfort and health matter to us