Office & Administrative Specialist Intermediate (Assistant to Deans)

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Job Description

The Assistant to the Deans plays a critical role in the Academic and Student Affairs (ASA) Administration unit by providing administrative and operational support to the ASA deans in a wide variety of areas including: maintenance of the deans’ calendars; meeting coordination; correspondence and communication; faculty hiring, appraisal, and workload management; financial transactions; contracts; and special projects. This position serves as a resource to both internal and external stakeholders and works with a high degree of confidentiality. This position exercises independent judgment in managing priorities, resolving administrative issues, and supporting the day-to-day operations of the Academic and Student Affairs unit.

This position will support ASA deans at both campuses and the home campus will be the Rapids campus. Anoka-Ramsey currently operates in a hybrid work environment, which includes the option of some telework days. The hiring manager and the successful candidate will work together to determine a schedule that meets department needs.

Salary Range:

$21.12 -$28.01/hour

Minimum Qualifications

• Word processing skills for preparing correspondence, financial statements, reports, and other documents utilizing correct spelling, grammar and punctuation.
• Customer service skills to collaborate and communicate professionally, tactfully, and discreetly with faculty, staff, and administration regarding complex issues while making independent decisions regarding workload priorities. 
• Spreadsheet skills to develop and modify electronic spreadsheets and to compile, store and retrieve data to prepare a variety of reports using software such as Microsoft Excel
• Math skills to calculate and verify totals on reports, forms, requisitions, or bills, using a calculator, computer, and/or other tools
  

Preferred Qualification 

• Self-motivating, organizational, and time-management skills including ability to set priorities, anticipate needs, and work under the pressure of deadlines with accuracy and a high attention to detail.
• Working knowledge of Microsoft Office 365 applications (such as Outlook, Teams, OneDrive, Word, Excel, SharePoint, Power Point, and Forms).
• Ability to apply policies, procedures, and guidelines to resolve administrative concerns.
• Ability to make recommendations for changes and improvements to college processes as they affect Academic and Student Affairs Administration functions.
• Demonstrated problem-solving skills, including the ability to analyze situations, identify appropriate solutions, take independent action within established guidelines, and determine when issues should be escalated to a dean or other college leader.
• Experience working with confidential information and understanding the importance of maintaining confidentiality of private information. 
• Demonstrated commitment and success working in a diverse, multi-cultural, and multiracial community.   
  

Other Requirements

Please complete the online application form at and upload these documents by the posting deadline. This position is posted on October 5, 2026. The posting will be removed from the website on October 27, 2026 at 12:01 am central time. 

• Resume
• Cover letter

Within your application material, please address how you meet all minimum qualifications and any preferred qualifications for this position. Incomplete applications may not be accepted.

Internal Applicants

All current Minnesota State institution employees will need to log into Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub.  Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions.

NOTICE:  In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business, whether using a rental or state vehicle, shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

The safety of all is of vital concern. The Clery Act Campus Crime & Security Report is available to perspective employees at ARCC at http://www.anokaramsey.edu/about-us/safety-security/. The campus Title IX Coordinator is Mike Opoku and can be contacted at [email protected] or (763) 433-1272.

It is our commitment to ensure the selection process for this position is accessible to all candidates.  Please contact the Anoka-Ramsey Human Resources Office, (763) 433-1160, to obtain these materials in an alternative media and/or to request a reasonable accommodation during the selection process. 

Anoka-Ramsey Community College is an equal opportunity institution and employer.

Work Shift (Hours / Days of work)

Monday- Friday (8:00 am- 4:30 pm)   

Telework (Yes/No)

Yes, hybrid work enviorment

About

Anoka-Ramsey Community College (ARCC) is an open-door, comprehensive higher education institution committed to excellence in teaching and learning.  ARCC has campuses in both Cambridge and Coon Rapids, Minnesota.

The aligned institutions of Anoka-Ramsey Community College and Anoka Technical College (ATC) are members of Minnesota State.  With over 100 degree, certificate, and transfer programs across three campuses, ARCC and ATC have served the citizens of the Twin Cities and East Central Minnesota since 1965.  Annually, the two colleges (three campuses) serve more than 16,000 learners of all ages and ethnicities as they pursue associate degrees that transfer as the first two years of a bachelor’s degree, or technical and certificate programs that lead immediately to rewarding careers.

We are committed to responding to the educational needs of our changing communities and to providing opportunities for enhancing knowledge, skills, and values in a supportive learning environment.  We recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor, student success, and lifelong learning.  Our goal is to strive for inclusive excellence in our commitment to preparing all students and employees for success.  Our commitment to inclusive excellence seeks to extend beyond academic offerings to meet diverse student interests as well as regional and economic needs.

Our college prides itself in our support for students’ holistic needs.  We have many students who are first-generation students, students with disabilities, veteran students, post-traditional students, and students who identify as LGBTQIA.  The student population at ARCC is composed of <1% American Indian/Alaska Native, 6.8% Asian, 13.1% Black or African American, 6.6% Hispanic of any race, 0% Native Hawaiian/Other Pacific Islander, 60.6% White, and 5.1% two or more races, and 3% unknown.  We are committed to creating a vibrant and diverse community of employees composed of first-generation students, employees with disabilities, veterans, and employees who identify as LGBTQIA. Our employee population at ARCC consists of 15.4% Black, Indigenous, People of Color (BIPOC).   

For more information about our college, please visit our website at http://www.anokaramsey.edu.

Salary is commensurate with experience and qualifications and is subject to the terms and conditions of the applicable bargaining unit agreement or personnel plan.

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

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