The Office Administration Coordinator plays an important role in ensuring the smooth and efficient day-to-day operations of the office. This position is responsible for a broad range of administrative, procurement, and coordination functions that support the overall workplace experience for employees and visitors.
Responsibilities- New Hire & Leaver Administration
Coordinate onboarding essentials for new hires including photo-taking, access card issuance, lockers and distribution of welcome bags (T-shirts, notebooks, etc.).
Closely monitor assigned employee task completion status in Oracle and conduct Day 30 and Day 60 check-ins with new hires.
Manage access card refresh and removal for leavers.
- Procurement & Vendor Management
Source and order pantry supplies, stationery, cone cups, and Ichor-branded merchandise (T-shirts, notebooks).
Raise Purchase Requisitions (PRs) and submit invoices for finance processing.
Liaise with vendors for toner and drum replacements across all offices and cells, as well as vending machine top-ups and fault rectification.
3. General Administrative Support
Handle daily letterbox collection, courier services, process vendor invoices (e.g. vending machines).
Oversee the procurement and replenishment of stationery and pantry supplies.
Coordinate festive decorations and work closely with the Facility team to ensure the upkeep, maintenance, and overall conduciveness of the employee workplace environment.
Diploma or equivalent qualification in any discipline.
3 - 5 years of working experience in an administrative, office support, or customer service role in a Manufacturing environment is an advantage
Basic to intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook)
Familiar with procurement processes, including raising Purchase Requisitions (PRs) in Oracle.
Strong organisational skills with the ability to manage multiple tasks and prioritize simultaneously
Able to work independently with minimal supervision while managing competing deadlines
Comfortable interacting with internal stakeholders, external vendors, and visitors at all levels
Dependable and resourceful with a proactive approach to problem-solving.
About UsSkills Required
- Diploma or equivalent qualification in any discipline
- 3-5 years of working experience in an administrative, office support, or customer service role
- Experience in a Manufacturing environment
- Basic to intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Familiarity with procurement processes, including raising Purchase Requisitions (PRs) in Oracle
- Strong organisational skills with ability to manage multiple tasks and prioritize
- Able to work independently with minimal supervision while managing competing deadlines
- Comfortable interacting with internal stakeholders, external vendors, and visitors at all levels
- Dependable, resourceful, and proactive approach to problem-solving
Ichor Systems, Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Ichor Systems, Inc. and has not been reviewed or approved by Ichor Systems, Inc..
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Affordable Benefits — A premium‑free medical plan fully covered by the employer is available for eligible U.S. employees, with indications of premium‑free family coverage in some contexts. Coverage breadth includes medical, dental, vision, and tax‑advantaged HSA/FSA options.
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Retirement Support — A 401(k) match of 50% on the first 8% with immediate vesting supports long‑term savings. Life and disability insurance further reinforce financial protection.
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Equity Value & Accessibility — An Employee Stock Purchase Plan at a 15% discount enables broad participation in ownership. Plan availability is described as global, subject to standard plan terms.
Ichor Systems, Inc. Insights
What We Do
We are a leader in the design, engineering, and manufacturing of critical fluid delivery subsystems and components for semiconductor capital equipment. Our product offerings include gas and chemical delivery systems and subsystems, collectively known as fluid delivery systems and subsystems, which are key elements of the process tools used in the manufacturing of semiconductor devices. Our gas delivery subsystems deliver, monitor, and control precise quantities of the specialized gases used in semiconductor manufacturing processes such as etch and deposition. Our chemical delivery systems and subsystems precisely blend and dispense the reactive liquid chemistries used in semiconductor manufacturing processes such as chemical-mechanical planarization, electroplating, and cleaning. We also provide precision-machined components, weldments, e‑beam and laser-welded components, precision vacuum and hydrogen brazing and surface treatment technologies, and other proprietary products. This vertically integrated portion of our business is primarily focused on metal and plastic parts that are used in gas and chemical systems, respectively. We are strategically located to provide the highest level of customer service and support from our program management, sales, engineering, and executive management teams. Ichor is headquartered in Fremont, California, and we have production facilities in California, Oregon, Texas, Nevada, Minnesota, Singapore, Malaysia, Korea, Mexico, and the UK, staffed by our 2000+ team members.
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