Office Admin

About UniUni

UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. 

About the role

We are seeking a highly organized and detail-oriented Office Admin to be responsible for the registration and reception of visitors, the receipt and delivery and management of the company's administrative materials, the daily communication and business docking of the lessor, the management of meeting rooms and pantry, the sending and receiving of letters and parcels and other administrative affairs support.

What you'll do

• Oversee and process onboarding requests, ensuring all steps are completed accurately and on time. 

• Manage laptop procurement and logistics for new hires, including Gonbei approvals, coordinating pickups,  and communication with other warehouse asset keepers. 

• Serve as the asset keeper for Brea, remote employees, and potentially LAX. 

• Distribute New Hire Weekly meeting links, send 2week onboarding surveys, and issue Starbucks gift cards to participants. 

• Handle U.S. purchases such as gift cards, bonuses, and office supplies and equipment via Amazon, Giftbit,  Best Buy, etc. 

• Manage employee offboarding, including sending return instructions and ensuring compliance. 

• Coordinate team-building events and anniversary gifts. 

• Maintain Brea office operations: stock snacks, beverages, and supplies; water plants; organize incoming mail; and keep the space tidy and functional. 

• Act as the primary point of contact for the Brea office (U.S. HQ), ensuring smooth daily operations. 

• Distribute monthly birthday gift cards and support administrative shipping needs via USPS or UPS. 

• Assist CEO and management during investor visits or meetings by ensuring the office is presentable and providing necessary logistical support. 

• Foster a positive and well-equipped work environment for all Brea employees. 

Qualifications

• Bachelor’s degree or equivalent 

• Experience in receptionist and administrative assistant works. 

• Experience in customer service where provide support to others. 

• Experience in workplace that requires high level of collaboration with team member 

• Fluent written and oral communication skills in English and Mandarin. 

• Excellent PC skills. 

• Great team player and interpersonal skills. 

• Good time management and the ability to prioritize work. 

• Knowledge of office management systems and procedures. 

• Strong organizational skills with the ability to multi-task. 

• Ability to meet deadlines and efficiently accomplish delegated tasks. 

• Attention to details. 

• Problem solving.