Office Admin Specialist

Position: Office Admin Specialist

Location: Mumbai, India

About LRN:

LRN is the world’s leading dedicated ethics and compliance SaaS company, helping more than 30 million people every year navigate complex regional and global regulatory environments and build ethical, responsible cultures. With over 3,000 clients across the US, EMEA, APAC, and Latin America—including some of the world’s most respected and successful brands—we’re proud to be the long-term partner trusted to reduce organizational risk and drive principled performance. 

Named one of Inc Magazine’s 5000 Fastest-Growing Companies, LRN is redefining how organizations turn values into action. Our state-of-the-art platform combines intuitive design, mobile accessibility, robust analytics, and industry benchmarking—enabling organizations to create, manage, deliver, and audit ethics and compliance programs with confidence. Backed by a unique blend of technology, education, and expert advisement, LRN helps companies turn their values into real-world behaviors and leadership practices that deliver lasting competitive advantage. 

About the role:

The Office Admin Specialist is responsible for overseeing day-to-day administration and facilities operations for the India office. The role ensures a safe, efficient, and well-maintained workplace by managing vendors, facilities, transportation services, compliance activities, office infrastructure, and employee support. The role serves as a key point of contact for workplace operations and drives continuous improvements to enhance the employee experience. 

What you'll do:

Administration & Facilities Management:

• Oversee daily office administration and facilities operations. 
• Ensure office infrastructure, assets, equipment, and workplace services are maintained effectively. 
• Manage housekeeping, pantry services, maintenance activities, and office supplies. 
• Identify and implement workplace improvements to enhance operational efficiency and employee experience. 

Procurement & Vendor Management: 

• Manage procurement of office supplies, equipment, services, and workplace-related purchases. 
• Manage vendor relationships, contracts, and Annual Maintenance Contracts (AMCs). 
• Monitor vendor performance and ensure agreed service levels are met. 
• Review invoices and coordinate timely processing of vendor payments. 
• Identify opportunities for cost optimization and operational efficiencies. 

Budget Management:

• Support the development and management of the administration and facilities budget. 
• Track expenses, maintain records, and provide budget utilization reports. 
• Ensure administration expenses are managed effectively and within approved budgets. 

Transportation & Employee Support: 

• Manage employee transportation services and office vehicle operations. 
• Address administration and facilities-related employee queries and concerns. 
• Partner with People & Culture to support employee engagement activities and workplace initiatives. 
• Coordinate with internal stakeholders to support business and workplace needs. 

Compliance & Workplace Safety:

• Maintain office licenses, permits, lease documentation, and compliance records. 
• Ensure adherence to workplace safety standards and regulatory requirements. 
• Support audits and compliance reviews related to office operations. 
• Oversee office security, CCTV systems, and access management. 

Employee Engagement & Workplace Experience: 

• Partner with People & Culture to support employee engagement activities, office events, and cultural initiatives. 
• Coordinate logistics for town halls, celebrations, wellness activities, and employee programs. 
• Gather employee feedback and recommend workplace enhancements. 
• Act as a key point of contact for administration and workplace-related employee support. 

What we're looking for: 

• Bachelor’s degree in business administration or a related discipline. 
• 7 - 10 years of experience in office administration, facilities management, or workplace operations. 
• Strong experience in vendor management, contract administration, and facility operations. 
• Knowledge of workplace compliance and safety requirements. 
• Strong organizational, problem-solving, and stakeholder management skills. 
• Proficiency in Microsoft Office and administration systems. 

• Excellent medical benefits, including family plan
• Paid Time Off (PTO) plus India public holidays 
• Competitive salary

LRN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.