Office Admin Executive (Office Manager)

The purpose of this role is to manage all aspects of the office operations and facilities functions of the agency at a mid-large sized office location, including developing and implementing strategies for the effective and efficient operations of the assigned office location, including front reception, office supplies, vendors, office services and overall office appearance while maintaining a professional attitude that represents DAN and the assigned office location in the best light.
Additional responsibilities include supporting local business unit staff in the areas of HR/TA, Finance, and IT where necessary and to support Managing Director of the office as directed.

Job Description:

Key responsibilities:

• Office Space Management - Plans all seating charts and any needed employee moves or department moves
• Manages all office moves and liaises between employees, managers and IT in coordinating moves
• Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager
• Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations
• Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc
• Maintains the Office’s Business Continuity Plan
• Office Management Purchasing – responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc
• Is responsible for all conference room a/v and other office presentation equipment
• Oversees provision of office security cards and management of parking spot allocation
• Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed

Qualifications:

• Bachelor’s degree or equivalent
• You must have at least 5 years of office management experience or any related jobs.
• You must be comfortable in a customer-facing role, managing multiple internal and external stakeholders across different levels within the organization.
• You must be proactive, equipped with strong organizational, time management, and multi-tasking skills.
• You must have sharp and clear communication and strong interpersonal skills. Fluent in English, both oral and written.
• You must be open to learning new tools and ways of working in a multinational setting.
• You must have the ability to work independently and as part of a team.
• You must be proficient in Microsoft Office tools (MS Excel, PowerPoint).
• You must be willing to report to the office at least thrice a week and be willing to travel to our Cebu office from time to time.

Location:

DGS Philippines - Makati City - AO United Life Building

Brand:

Dentsu

Time Type:

Full time

Contract Type:

Permanent