Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands-on, problem-solving individual who can thrive in a fast-paced, highly collaborative international environment.
What You’ll Do:
Office Operations & Cross-Office Coordination
● Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania.
● Ensure the smooth running of the workspaces and support the operational needs of the local teams.
● Collaborate with landlords, facility managers, and external vendors on routine and special maintenance.
Vendor & Facility Management
● Manage relationships with suppliers, technicians, and general services.
● Monitor service calls, contract deadlines, and the quality of services provided.
● Ensure high standards for the workplace and the office experience.
Procurement & Office Supplies
● Manage orders and procurement for office supplies, consumables, catering, and other office-related services.
● Optimize costs, timelines, and purchasing processes.
Administrative & Accounting Support
● Provide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners.
● Manage administrative systems and company documentation.
● Provide support for electronic data processing and the monitoring of administrative activities.
Event & Operational Support
● Support the PR & Communications team in coordinating vendors and organizational activities related to events, in-person meetings, and other corporate initiatives.
● Design of flyers, social media posts, posters, etc., for large and small events.
● Continuous update of the PnP Italy master deck.
● Maintain updated and organized drives.
What We’re Looking For:
● Previous experience in administrative and/or accounting roles.
● Excellent knowledge of English, both written and spoken.
● Strong sense of responsibility, proactivity, and initiative.
● Excellent organizational and problem-solving skills.
● Excellent interpersonal and communication skills in managing internal and external stakeholders.
● Ability to work in a dynamic and international environment.
● Good knowledge of Microsoft Office / Google Workspace.
Nice to Have:
● Experience in international settings, startups, or innovative environments.
● Familiarity with ERP systems or digital administrative platforms.
Why Join Us:
Joining Plug and Play Tech Center means working in one of the world’s most dynamic innovation ecosystems, in close collaboration with startups, corporations, and international investors.
We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.
Skills Required
- Previous experience in administrative and/or accounting roles
- Excellent knowledge of English, both written and spoken
- Strong sense of responsibility, proactivity, and initiative
- Excellent organizational and problem-solving skills
- Excellent interpersonal and communication skills in managing stakeholders
- Ability to work in a dynamic and international environment
- Good knowledge of Microsoft Office / Google Workspace
- Experience in international settings, startups, or innovative environments
- Familiarity with ERP systems or digital administrative platforms
What We Do
Plug and Play is a global innovation platform and venture capital firm. Its mission is to make innovation open to anyone, anywhere, by connecting entrepreneurs, corporations, and investors worldwide. With a presence in 60+ locations, it supports over 100,000 startups and 550+ corporations across 25+ industries, providing acceleration programs and investment to drive technological advancement across multiple sectors.
