Occupancy Planner & FF&E Manager

Job Title

Occupancy Planner & FF&E Manager

Job Description Summary

The Occupancy Planner’s primary focus is to oversee and provide tactical occupancy planning expertise in support of supply, capacity and demand of Client’s portfolio of space in a specific geographic region. The planner will generate space layout options and group re-organization options in response to business needs. Activities will consist of day to day change requests, project space planning and solution development, project support including client relationship manager and project coordination, site strategy support related to space and occupancy analysis, solution outcomes and utilization metrics. As an FF&E Manager, the role is responsible for supporting furniture activities for the client's projects, internal projects, and managing the excess inventory and furniture procurement process.

Job Description

Principle Responsibilities

• Oversees all facility space and personnel move requests within assigned territory to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goals
• Establishes and maintains relationships with various client lines of business to understand their requirements and the impacts to the portfolio
• Partners with client’s regional leads, Workplace Managers, to provide direct support in the delivery of planning strategies and options
• Interfaces with clients to develop plan options, finalize project concepts and prepare final documents for approval
• Develops Planning Recommendations based on the customer’s corporate office standards for reconfiguration requests in assigned territory
• Collaborates with Strategy, Project Management, Facility Management and other CRE team members on all efforts
• Serves as the primary client contact for daily relocation requests and simple projects.  Provides operational and procedural support to ensure projects are executed in accordance with established departmental, building, and client means, methods, and procedures; coordinates and directs Move Vendor or C&W personnel to deliver the move
• Oversees group moves and moves with special requirements; coordinates and directs Move Vendor to execute the move plan
• In conjunction with Project Manager and Furniture Team, develops tactical migration plans and sequencing of group-level relocations and project installations
• Organizes all data into approved formats for planning and implementation purposes, including:  Planning Recommendation power point documents, proposed spreadsheet data and written descriptions of solutions, and CAD drawings
• Obtains quotes and generates RFQs required for the completion of MAC and simple projects
• Issues Purchase Orders for approved simple projects to contractors, supervises furniture and related equipment moves, receives and verifies invoices for payment
• Ensures that the CAFM system accurately reflects current occupancy for assigned territories, and is updated to include new information obtained from site audits, A&I partners, CRE project managers and other valid sources
• Maintains CAFM data that supports development of space allocation plans
• Provides costs estimates related to FF&E activity, for projects or Work Orders
• Implements furniture management activities in support of projects for the client, internal smallworks activities, work orders
• Understands and initiates the warranty process for furniture items to be repaired or replaced by manufacturer
• Recommends alternative furniture vendors that align with client's global standards
• Maintains awareness of client furniture standards and procurement processes; communicates challenges and expectations to internal team
• Makes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilization
• Provides support on ad hoc Strategy & Planning requests and assignments

Requirements

• Bachelor’s degree and five years’ work experience in three or more of the following: a) space planning, b) project management, c) interior office design, d) move planning, e) office furniture, and f) facilities planning
• Minimum of five years’ experience in a corporate real estate environment
• Possesses strong analytical skills and the ability to develop conclusions and recommendations
• Basic knowledge of office furniture systems
• Maintains a working knowledge of CAD/CAFM software
• Demonstrates proficiency in understanding architectural and engineering drawings, concepts & design
• Experienced in managing projects of varied scope and complexity
• Demonstrates a working knowledge of various office furniture systems
• Proficient in CAD and MS Office Suite software applications
• Excellent customer service and interpersonal relationship skills
• Ability to work independently and as part of a team
• Able to build strong relationships with internal and external partners to deliver effective services
• Strong oral, written and presentation skills
• Assumes ownership of requests to ensure successful completion
• Strong attention to detail and quality
• Ability to handle concurrent projects with minimal supervision and direction

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

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