Job Summary
The Scheduling Coordinator is an administrative professional who assists clinical directors, coordinators and House Supervisors with various activities related to the daily operations of the Nursing Service Office. The Scheduling Coordinator is responsible for monitoring work schedules for assigned departments and personnel. This includes monitoring staffing levels based on patient volume, communicating with staff regarding staffing needs and their individual schedules, and working closely with leadership to ensure adequate staffing is available on assigned nursing units.
Job Responsibilities
- Schedule Med-Surg and Acute Rehab staff. Maintain records for employees in the computer system and assist with staffing for other departments as requested.
- Monitor patient census and acuity and take the lead on acquiring staff to fill vacant shifts or adjusting staff schedules to cover needed areas using knowledge of each staff member’s skill level and ability.
- Review and edit employee timecards for assigned units and staff.
- Maintaining unit specific policies and procedures.
- Perform a variety of clerical duties which include typing and preparation of department forms, memos, letters and department statistics.
- Other duties as assigned.
Education Requirements
- Minimum: High School Diploma or equivalent
- Preferred: Associate's Degree
Experience Requirements
- Minimum: One (1) year Office Management. Experience with medical terminology, staffing knowledge, and staffing computer systems.
- Preferred: One (1) year scheduling experience with UKG Pro/UKG Workforce Management
License/Certification Requirements
- Minimum: None
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High School Diploma or equivalent
- Associate's Degree
- One (1) year Office Management experience
- Experience with medical terminology
- Staffing knowledge
- Experience with staffing computer systems
What We Do
Riverview Health is comprised of a full-service, 156-bed hospital in Noblesville, a 16-bed hospital in Westfield, as well as freestanding combined ER and urgent care facilities. Also included are more than 25 primary, immediate and specialty-care facilities in Hamilton County. Riverview Health provides comprehensive inpatient and outpatient services in more than 35 healthcare specialties and has been frequently recognized for its clinical and service excellence, including being named America's 100 Best Hospitals for Orthopedic Surgery by Healthgrades and earning the Healthgrades Outstanding Patient Experience award. For more information on Riverview Health, visit riverview.org.Together, we provide comprehensive inpatient and outpatient services in more than 35 healthcare specialties—and have been frequently recognized for our clinical and service excellence. A wide range of services is provided at our main campus—located at 395 Westfield Rd. in Noblesville—including comprehensive care in heart & vascular, orthopedics, advanced emergency services and a vast array of women's health services. As one of the largest employers in Hamilton County, Riverview Health employs more than 1,400 employees, thereby having a significant impact on the local economy. Riverview Health is owned by the county and does not receive tax dollars for operating expenses.
