Nursing Administrative Coordinator

The Harris Center for Mental Health and IDD (“The HARRIS CENTER”) is looking for a relief Nursing Administrative Coordinator to join our team! The Nursing Administrative Coordinator provides a wide range of administrative and clerical support and serves as the primary liaison to all administrative functions for nursing operations. This position works collaboratively with various levels of nursing staff to coordinate and manage the execution and completion of nursing projects. The Nursing Administrative Coordinator may often provide the initial contact for many external, and/ or internal customers communicating with the Agency. This position may require some local travel along with occasionally working a flexible schedule.

Your role in action:

• Coordinates project performance to support management control and decision-making activities.
• Keeps management informed of project progress and problems, particularly related to changes needed in schedule, resources, or product.
• Maintains effective workflow of assigned area. Works to resolve administrative issues that require immediate attention of Nurse leadership. Acts as a resource to and collaborates with other employees to assure the success of the Unit.
• Ensures accuracy of work produced through proofing and correcting documents and related forms prior to submission to Nurse leadership.
• Maintains flexibility and adapts to the changing needs of the Nursing Department.
• Provides software user support managing e-mails and personal calendars.
• Answers telephone, greets guests, and refers individuals to the appropriate department/staff on a routine basis.
• Schedules appointments and organizes meetings with external and internal individuals. Takes accurate meeting minutes and distributes them in a timely manner. Conduct all noted follow-up areas within the designated timeframe.
• Compiles mailing lists, creates presentation materials, drafts flyers, memoranda and correspondence.
• Manages and maintains nursing inventory by ordering and restocking supplies. Submits work orders for maintenance and repairs as needed.
• Maintains documents, records, and files according to organizational and departmental procedures.
• May respond to complaints from officials, staff, the public, and refer the complaint to appropriate staff.
• Confidential Information and sensitive data regarding consumers, employees and the Agency is protected at all times.

What qualifications will you need:  

Education:

• High School Diploma or General Education diploma.
• Bachelor’s degree preferred.

Experience:

• Three (3) years of related experience

Knowledge, Skills & Abilities:

• Good organization and customer service skills.
• Proficiency in computer software programs, i.e., Microsoft Word, Excel, PowerPoint and database management.
• Ability to interact with and communicate effectively and tactfully with agency personnel, consumers and the general public in a positive customer friendly manner.
• Proficiency in established record keeping, filing, and purchasing processes and practices.
• Must have a computer keyboard speed of at least 65 wpm and pass all clerical support skills tests according to minimum agency requirements.
• Must be able to exercise discretion for sensitive matters.

What we have to offer:

The Harris Center not only offers a competitive salary but also a suite of excellent benefits designed to enrich your life both professionally and personally. Imagine a future with a robust retirement plan complemented by our generous company matching – a testament to our investment in your long-term financial well-being. Experience the unique advantage of our prior service credit, accelerating your journey towards a more substantial Paid Time Off accrual, empowering you to enjoy well-deserved breaks.

Enjoy Cell Phone Discounts, exclusive entertainment deals through Tickets at Work, and a free Headspace subscription for mental wellness. Additionally, our Employee Assistance Program supports your overall well-being.

 Take advantage of significant financial relief through student loan forgiveness as a valued member of The Harris Center team. As a qualifying entity, our employees are eligible for various student loan forgiveness programs, designed to alleviate the financial burdens associated with higher education.

What else you should know:

• This posting is associated with position #1153.

About us:

The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas.  As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million.

As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation.

By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.

Contributes to suicide care and prevention by embracing our values and applying a trauma-informed approach rooted in safety, trust, choice, collaboration, and empowerment.