NATIONAL SALES ASSISTANT - WWSB

About Gray Media:

Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 45 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.

About WWSB:

WWSB-TV is owned by Gray Media and is in the Tampa (Sarasota) TV market, one of the most desirable markets in the country. WWSB-TV produces more than 38 hours of local news per week and serves Sarasota and Manatee counties with local news/weather/traffic.

Job Summary/Description:  

Provide sales support to the National Sales Manager and Director of Sales, delivering accurate administrative and order-related assistance while maintaining professional client communication. The ideal candidate is enthusiastic, highly organized, detail-oriented, and calm under pressure, with strong phone/email skills, problem-solving ability, and the aptitude to quickly learn databases and industry software. Accuracy and ability to interact with clients professionally are essential.

Duties and responsibilities include, but are not limited to:

- Assist the National Sales Manager in day-to-day duties
- Regular professional communication with the National Sales Manager, National Agencies, and with the station traffic department via phone, email, and in person.
- Enter, confirm, and maintain all new, revised, and cancelled national orders, including electronic transfer and maintenance of all orders in WideOrbit, with special focus on accuracy
- Send log times, such as pre logs, post logs, and invoices as necessary
- Daily management of pre-empted and displaced spots; problem-solving with NSM and National agencies across the country for approvals to offer make-good opportunities that maximize inventory opportunities on time
- Notify all program changes, specials, etc., through the electronic order system as soon as reportable
- Communicate any revenue changes in new/existing orders to Sales Management
- Communicate with the traffic department regarding order entry, spot placement, and formatting.
- Research billing discrepancies and reconcile credit memos as required prior to the month-end
- Maintain national political public files, as well as updates to the FCC political website.
- Maintain organized filing systems in a timely manner
- Develop a thorough understanding of Comscore ratings, WO Sales, and other research tools.
- Work cooperatively with managers, co-workers, and clients to deliver a high level of service.
- Capable of learning new systems and software promptly and thoroughly.
- Other duties as assigned by Sales Management

Qualifications/Requirements:

- Must take pride in work, respond to instruction well, thrive in a fast-paced environment, and perform at a consistently high level
- Strong verbal and written communication skills are essential
- Must be dependable, highly-focused, organized, and have strong attention to detail
- Ability to prioritize, multitask, and meet deadlines in a challenging and dynamic environment
- Proficient in Microsoft Word, Excel, and PowerPoint
- Prior administrative experience and experience with Wide Orbit Sales & Traffic is preferred
- Broadcast Sales, media buying, or agency experience is a plus

If you feel you’re qualified and want to work with a great group of people,  go to https://gray.tv/careers#currentopenings, you may type in the job title, station call letters, or click on "apply now", upload your resume, cover letter, and references

(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)

WWSB-TV/Gray Media is a drug-free company

Additional Info:

Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray’s employees to perform their job duties may result in discipline up to and including discharge.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.