National General Affairs Team 2 - Senior Analyst (SH)

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary
The General Affairs Senior Analyst plays a key role in advancing strategic initiatives across National General Affairs and local leadership. This position supports the full life-cycle of capital investment projects, from planning and vendor selection through on-boarding and execution, while managing OR/PR processes, coordinating cross-functional stakeholders and ensuring compliance with GLOVIS policies, internal controls and K-SOX requirements.

Compensation

$53,000-$63,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

Procurement and Purchase Requisitions
• Review purchase orders for accuracy and completeness.
• Create and process purchase requisitions in accordance with established policies and approval requirements.
• Maintain accurate and current purchase request tracking records.
• Receive and review invoices, receipts, and packing slips; match supporting documentation and prepare invoices for payment.
• Communicate with vendors to obtain quotes, resolve purchasing questions, and support the timely delivery of goods and services.
• Assist with vendor on-boarding and maintain accurate vendor information.

Record-keeping and Accounts Payable Support
• Review invoices, purchase requisitions, receipts, and supporting documentation to confirm accuracy, completeness and appropriate authorization.
• Process invoices for payment through the PR/TR system and SAP.
• Maintain organized and audit-ready records of invoices, approvals, and transactions processed through PR/TR and SAP.
• Establish and maintain accurate vendor files and related documentation.
• Reconcile accounts payable transactions and investigate variances.
• Monitor outstanding invoices and account activity to help ensure payments are processed accurately and on time.
• Research and resolve invoice discrepancies, payment issues and documentation gaps.
• Respond promptly and professionally to vendor inquiries.
• Support internal and external audits by retrieving records and providing requested documentation.
• Perform assigned duties in accordance with GLOVIS policies, internal controls and K-SOX requirements.

CapEx Planning and Execution
• Support annual and long-range CapEx planning by evaluating project requests, cost estimates, business justifications and timelines.
• Coordinate vendor sourcing, bid evaluations, selection, on-boarding, and purchasing activities for approved projects.
• Monitor project budgets, expenditures, forecasts, milestones and budget-to-actual variances.
• Maintain accurate, audit-ready documentation for approvals, invoices, asset records and project closeout.

• Coordinate with internal departments, vendors, and other stakeholders to support timely completion of assigned activities.
• Protect confidential company, employee, vendor and financial information.

Safety and Security Support
• Participate in routine safety and security inspection tours.
• Document observations, assist with corrective-action needs.
• Escalate identified safety, security, or compliance concerns to the appropriate leadership team.

Asset and Fleet Administration
• Maintain accurate and up-to-date asset inventories and vehicle logs.
• Assign and affix asset tags to equipment in accordance with company procedures. 
• Track asset additions, transfers, assignments and disposals.

Skills 

Advanced knowledge of purchasing, invoice processing, expense reconciliation, and administrative operations

Strong proficiency in Microsoft Office applications, particularly Excel

Strong analytical and problem-solving skills

Excellent organizational, prioritization, and project coordination skills

Effective verbal and written communication skills

Knowledge of General Affairs, facilities management, inventory control, procurement systems, or ERP platforms, with experience leading process improvements or serving as a subject matter expert for administrative functions.

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Education & Experience

• Bachelors Required
• 2-5 years of direct experience

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office 

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.