National Billing Specialist

National Billing Specialist

RideNow Powersports — Chandler, Arizona, United States (On-site)

About Us

RideNow Group is the largest publicly traded powersports dealership network in the United States, operating approximately 50+ locations across multiple states (NASDAQ: RDNW). As the largest purchaser of pre-owned powersports vehicles in the country, RideNow acquires motorcycles, ATVs, UTVs and watercraft directly from consumers through its proprietary RideNow Cash Offer program. The Treasury, Accounts Payable and Billing team supports vendor payments, Cash Offer purchases, major unit payoffs, used floor plan administration and inventory billing across the entire dealership footprint.

Position Summary

The National Billing Specialist is a key new role created as part of the company's centralization of payables, purchase processing and used-unit administration into Corporate. Reporting to the Director of Treasury, this position partners closely with the AP team, Treasury, Retail Accounting, Cash Offer Team and store-level General Managers to execute the billing and payment side of RideNow's Cash Offer purchase program, ensuring every acquired major unit is set up correctly for ACH, wire or check funding and that lien payoffs, vendor payments and used floor plan transactions are processed accurately and on time.

This is a hands-on, high-volume, detail-driven role. The right candidate is organized, deadline-oriented, comfortable working across multiple systems and lender portals, and energized by the opportunity to help build and standardize billing infrastructure rather than just operate within it.

Key Responsibilities

Cash Offer Purchases & Major Unit Payoffs

• Process Cash Offer purchase transactions end-to-end; ensure each acquired major unit is set up correctly in the system for ACH, wire or check funding.
• Verify seller and lienholder payoff details; contact lienholders, confirm payoff amounts and funding method, and partner with Cash Offer on time-sensitive deal funding.
• Process used-unit cash offer payments and equity disbursements to customers via ACH, wire or check; confirm funds are released accurately and on schedule.
• Reconcile positive- and negative-equity scenarios so customer payments and loan payoffs net correctly.
• Validate purchase paperwork, title / lien status and payee information before any payment is released.

Vendor Setup & AP Support

• Create and maintain vendor master records; validate W-9 / tax, banking and remittance information.
• Support the AP team with invoice and billing entry, GL coding, exception research and payment runs.
• Research and resolve vendor, payment and billing discrepancies with stores and internal partners.
• Maintain documentation supporting vendor onboarding and payment authorization within segregation-of-duties controls.

Inventory Management & Used Floor Planning

• Set up acquired units in inventory; ensure accurate VIN, cost and status data across locations.
• Support used floor plan administration — floor eligible units, track floored inventory and reconcile to DMS / payable records.
• Coordinate and process dealer-to-dealer unit transfers; ensure inventory and GL balances clear.
• Partner with Retail Accounting to resolve mapping, missing-unit and cost discrepancies.

Reporting, Projects & Ad Hoc Support

• Maintain recurring billing, payoff and used-flooring trackers and status reports.
• Build and support ad-hoc analyses related to inventory, floor plan and purchase payment volume for AP, Treasury and the CFO.
• Lead and support process-improvement projects to standardize billing and payoff workflows as additional volume centralizes through 2026 and into 1Q27.
• Support documentation and training as new payable and inventory areas are absorbed into Corporate.

Compliance, Controls & Audit Support

• Maintain audit trails for vendor setup, payment authorizations and payoff processing.
• Operate within segregation-of-duties controls between setup, approval and reconciliation.
• Document and maintain Standard Operating Procedures (SOPs).
• Provide support to internal and external audit on billing, payment and inventory items.

Required Qualifications

• Extreme attention to detail and a high level of accuracy with time-sensitive, high-volume transactions.
• Advanced Excel — pivot tables and complex formulas (XLOOKUP, INDEX/MATCH, SUMIFS) with the ability to work with large datasets.
• Strong project management and organizational skills; able to manage multiple workstreams, priorities and deadlines simultaneously.
• Strong written and verbal communication; able to work directly with store General Managers, AP, F&I and accounting partners across multiple time zones.
• Self-directed; thrives in a lean team where ownership and follow-through are required.

Preferred Qualifications

• 2–4 years of experience in Accounts Payable, billing, purchase / payment processing, accounting or a related high-volume operations role.

• Experience in automotive, powersports, marine, RV or other dealership / floor-planned inventory environments.
• Familiarity with vehicle titling, lien payoffs and major unit purchase funding.
• Direct experience with floor plan lenders (Polaris Acceptance, Huntington Distribution Finance, Wells Fargo CDF, NextGear, Ally, etc.).
• Familiarity with dealership systems (Lightspeed, EVO, AVID, Floqast) or comparable DMS, AP and reconciliation platforms.
• Multi-entity, multi-state operating experience; comfort with intercompany activity.
• Exposure to public-company controls environments (SOX) or audit-supporting documentation practices.

Tools & Systems You'll Use

• Banking: JPMorgan Access, Wells Fargo CEO.
• Floor Plan Lenders: Polaris Acceptance, Huntington Distribution Finance (HDF), Wells Fargo CDF, BRP / Huntington OEM Portals.
• Dealership / Accounting Systems: Lightspeed, EVO, AVID, Floqast, SAGE.
• Productivity / Reporting: Excel (advanced), Power Query, Google Workspace, internal AP Payment Portal and billing / Positive Pay tools.

Work Authorization

Candidates must be authorized to work in the United States without current or future sponsorship.

Our Culture

We operate in a fast-paced, performance-driven environment focused on accountability, ownership and continuous improvement.

Equal Opportunity Employer

RideNow is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability or any other protected status.