The Role
The Music Education Senior Assistant supports the Vice President of Music Education with project management, coordination, and administrative tasks to advance educational programs.
Summary Generated by Built In
TITLE: Music Education Senior Assistant
REPORTS TO: Vice President of Music Education
DEPARTMENT: Music Education
STATUS: Non-Exempt, Full Time
LOCATION: Minneapolis, On-Site/Hybrid Eligible
COMPENSATION: $24.46/Hour - $28.62/Hour, Benefit-Eligible
JOB SUMMARY
The Music Education Senior Assistant provides essential support for ongoing projects and general administration to the Vice President of Music Education in advancing MacPhail’s educational programs and strategic initiatives. Under the direction of, and in close collaboration with, the Vice President of Music Education, this position helps manage and strengthen connections with program leaders, faculty, staff, senior leadership, and external partners by supporting cross-department projects, facilitating communication across collaborators, and ensuring program goals and initiatives move forward effectively.
RESPONSIBILITES and ESSENTIAL FUNCTIONS
Program Coordination
REPORTS TO: Vice President of Music Education
DEPARTMENT: Music Education
STATUS: Non-Exempt, Full Time
LOCATION: Minneapolis, On-Site/Hybrid Eligible
COMPENSATION: $24.46/Hour - $28.62/Hour, Benefit-Eligible
JOB SUMMARY
The Music Education Senior Assistant provides essential support for ongoing projects and general administration to the Vice President of Music Education in advancing MacPhail’s educational programs and strategic initiatives. Under the direction of, and in close collaboration with, the Vice President of Music Education, this position helps manage and strengthen connections with program leaders, faculty, staff, senior leadership, and external partners by supporting cross-department projects, facilitating communication across collaborators, and ensuring program goals and initiatives move forward effectively.
RESPONSIBILITES and ESSENTIAL FUNCTIONS
Program Coordination
- Supports educational initiatives and cross-department projects through project management under the direction of the Vice President of Music Education
- Maintains and tracks program data in internal systems that support enrollment, outcomes, and required reporting
- Assists with coordination of department budgets, including expense tracking, enrollment target progression, and ensuring grant requirement compliance
- Oversees multiple concurrent projects with strong attention to timelines, milestones, and deliverables
Administrative
- Coordinates communications and develops professional relationships with faculty, staff, senior leadership, and external partners
- Demonstrates a proactive, structured approach to planning and execution — anticipating needs, managing details, and keeping projects on track.
- Coordinates complex logistics and cross-functional workflows, ensuring clarity of responsibilities and accountability
QUALIFICATIONS
Education
- Bachelor’s Degree, or equivalent experience, required
Experience
- 3+ years of experience in coordinator, administrative, or project management work, required
- Experience in arts and/or non-profit organizations, preferred
- Proficient in Microsoft Office suite, Google Workspace, or other project management tools, required
- Experience with CRM database systems, preferred
- Experience in music, education, or arts administration, preferred
Skills & Abilities
- Excellent written, verbal, and interpersonal communication skills
- Strong organizational skills and ability to manage multiple priorities
- Ability to build trust through reliability, responsiveness, and professionalism
- Ability to exercise sound judgment in handling sensitive or confidential information
- Comfortable with learning and applying new technology platforms
- Demonstrated cultural competency skills
- Commitment to creating inclusive and equitable environments
Top Skills
Google Workspace
MS Office
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The Company
What We Do
Mission: To transform lives and communities through exceptional music learning.
Vision: To provide students of all backgrounds and abilities access to exceptional music learning experiences through extraordinary faculty, innovative programs and integrated learning technology to create successful outcomes.
MacPhail offers the best music education in the region in 35 instruments at 132 different locations throughout the Twin Cities and statewide, serving 16,000 students annually.
