Ensuring operational integrity and accuracy across daily investment workflows, this position delivers essential financial administration and client support within a specialist money market environment. Working from the Southern Suburbs office, the role is central to executing daily investment transactions, maintaining client accounting records, and upholding strict industry compliance standards.
The position suits a numerically adept professional focused on precision, procedural discipline, and high-standard client service. By managing daily call sheets, interest reconciliations, and critical record updates, the successful candidate ensures seamless administration across all investment portfolios while providing reliable ad hoc operational support to the broader team.
Key Responsibilities
Prepare daily call sheets per Trust officer to facilitate accurate daily reporting.
Compile daily interest rates sheets and reconcile statistical data.
Execute accurate daily data capturing on the FORTRESS Custody system.
Conduct weekly and month-end data checks to maintain strict data integrity.
Maintain and update client data, including tax numbers, physical addresses, personal particulars, and mandatory FICA documentation via DOCFOX.
Execute departmental reconciliations across interest and capital accounts.
Extract bank statements and process incoming client withdrawal instructions.
Oversee the distribution of monthly client statements and departmental document filing.
Receive, manage, and resolve client instructions, queries, and service requests efficiently.
Coordinate year-end filing and document archiving control.
Liaise with the STT IT team to manage and coordinate required system enhancements on the FORTRESS Custody system.
Provide ad hoc administrative and operational support to team members.
Essential Requirements
Senior Certificate (Matric) with Mathematics and/or Accountancy.
Computer literacy, specifically with intermediate or advanced proficiency in Microsoft Excel.
Proven ability to work independently, manage strict deadlines, and maintain thorough attention to detail.
Excellent organisational skills.
Clear credit and criminal records.
Desirable Requirements
Previous administrative experience in a similar money market or investment administration role.
Prior experience with complex financial reconciliations and/or bookkeeping.
Regulatory Examination 5 (RE5) qualification.
Required Software Skills
Microsoft Excel
FORTRESS Custody system (Advantageous / In-house)
DOCFOX
Work Arrangement
On-site (Rondebosch, Cape Town).
Skills Required
- Senior Certificate (Matric) with Mathematics and/or Accountancy
- Intermediate or advanced Microsoft Excel proficiency
- Computer literacy
- Ability to work independently and manage strict deadlines
- Thorough attention to detail
- Excellent organisational skills
- Clear credit record
- Clear criminal record
- Previous administrative experience in a similar money market or investment administration role
- Experience with complex financial reconciliations and/or bookkeeping
- Regulatory Examination 5 (RE5) qualification
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
