Middle Office Senior Associate

At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.

Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.

We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.

HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.

Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.

About HedgeServ

HedgeServ is a rapidly expanding global fund administrator, and we are seeking experienced professionals to join our Middle Office team in Kraków. This is an exciting opportunity to immerse yourself in the world of large Multi-Strategy Hedge Funds, gaining hands-on experience with complex financial instruments and global markets.

The Role

As a Senior Middle Office Associate, you will be a vital part of a high-performing team, managing the end-to-end trade lifecycle for our clients. You will work across key functions such as trade capture, settlements, and pricing, and your responsibilities will extend to trade break resolution, comprehensive client reporting and contributing to our technology development. You will gain invaluable experience in how various financial products trade and operate, setting a strong foundation for your career in the financial industry.

Key Responsibilities:

• Ensure the accuracy of all trade bookings, end of day pricing, and client deliverables.

• Management of lifecycle events on our Clients’ Portfolio positions – Examples include: Corporate Actions, Option Expiries, and CFD resets.

• Investigate and resolve cash and position breaks through daily reconciliations.

• Serve as a key point of contact for the Global "Follow the Sun" model, ensuring seamless handovers and continuity of service across Middle Office.

• Proactively identify, analyse, and strategically escalate complex issues to management and/or development teams, contributing to root cause analysis and future prevention.

• Troubleshooting trade booking and pricing queries received from both internal teams and external parties, on a wide range of products.

• Communicate effectively with clients, external vendors, and internal stakeholders, in both written and verbal forms, to ensure correct settlement of trades and resolution of breaks.

• Quickly build a deep understanding of the propriety HedgeServ applications and platforms, which support functions such as Trade Capture, Security Master Setups, the creation and delivery of sensitive client reporting, price portfolios, and display real-time PnL and risk to trading teams and Portfolio Managers.

Requirements

Education:

• Bachelor’s degree in Business, Finance, Accounting, or a related field.

• Strong command of English (minimum B2; C1+ preferred).

Experience:

• 2.5+ years of demonstrable experience in a middle office, trade support, or similar operational role.

• Advanced knowledge of financial products, (i.e. Equities, Options, Futures, Fixed Income and various derivatives) would be an asset

• Experience using multiple applications to perform daily tasks, while maintaining appropriate risk and control measures, with high accuracy.

Personal skills:

• Technical Skills & IT Literacy: Proficient in Excel and general IT tools. Ability to learn and master multiple proprietary and third-party applications quickly.

• Communication: Articulates complex issues clearly and concisely, building strong rapport with clients, vendors, and internal teams.

• Advanced Problem-Solving and Analytical Skills: Exceptional ability to identify and resolve complex, non-standard issues with minimal supervision.

• Ownership and Accountability: Takes responsibility for client issues and deliverables from start to finish, acting as a dependable escalation point.

• Adaptability and Resilience: Thrives under pressure in a fast-paced, high-stakes environment, demonstrating flexibility and a proactive approach to challenges.

• Detail-Oriented with a Strategic Mindset: Maintains a commitment to 100% accuracy while also seeing the big picture and contributing to process improvements.

What We Offer:

• Premium Health Insurance

• Life Insurance

• Sports Club Membership

• My Benefit – Cafeteria System

• Competitive compensation and benefits package.

• Comprehensive training and development programs.

• In-depth exposure to global financial markets and products.

• A collaborative and supportive culture that values teamwork, innovation, and mutual respect.

• Structured career paths and mentorship programs to help you grow from a Senior Associate to a Supervisor and beyond.