Mid-Senior Acquisition Analyst

Description

Job Description

ProSource360 Consulting Services, Inc. is seeking an experienced Mid-Senior Acquisition Analyst to support one of our federal clients. This position will support contracting and purchasing activities; acquisition planning & contract management support; identification of strategic sourcing opportunities; and project management activities. 

Position Summary 

• Cradle-to-Grave Lifecycle Support: Delivers end-to-end acquisition planning, pre-award package preparation, and post-award contract administration across designated DHA directorates. 
• Trusted Advisory Role: Partners directly with Government Program Managers (PMs), Contracting Officer's Representatives (CORs), and directorate leadership to structure and navigate complex DoD procurement requirements. 
• Fiscal & Portfolio Stewardship: Drives financial integrity through cost modeling, market research, ongoing burn-rate tracking, de-obligation identification, and unliquidated obligation (ULO) reconciliations. 
• Operational Execution: Thrives in high-tempo, multi-tasking environments requiring rapid adaptation to shifting priorities, strict deadlines, and rigorous FAR/DFARS compliance.  

Primary Responsibilities 

Acquisition Strategy & Pre-Award Requirements 

• Procurement Package Development:  
• Authors, compiles, and coordinates comprehensive acquisition packages in accordance with FAR, DFARS, and DHA SOPs. 
• Facilitates internal routing and addresses contracting officer (KO/PCO) questions and revisions. 
• Requirements & Performance Documentation:  
• Drafts clear, measurable, and performance-based Statements of Work (SOW), Performance Work Statements (PWS), and Statements of Objectives (SOO). 
• Establishes quantifiable performance thresholds, Service-Level Agreements (SLAs), and Quality Assurance Surveillance Plans (QASPs). 
• Cost Estimating & Market Research:  
• Builds detailed, defensible Independent Government Cost Estimates (IGCEs) using historical pricing, labor-category rate modeling, and GSA schedule schedules. 
• Conducts market research via Sources Sought, RFIs, and industry analysis to prepare comprehensive Market Research Reports (MRR). 
• Specialized Determinations & Justifications:  
• Formulates Justification and Approval (J&A) packages for other than full and open competition. 
• Authors Justification of Urgency (JOU) documents, Limited Sources Justifications, and Determinations and Findings (D&Fs). 
• Prepares formal Memorandums for Record (MFR) to document contracting rationale, scope determinations, and file history. 
• Deliverables & Vehicle Selection:  
• Establishes Contract Data Requirements Lists (CDRLs)  
• Recommends optimal contract types and vehicles, including FFP, T&M, Cost-Reimbursement, IDIQ, BPA, GWAC, Task Orders (TO), and Delivery Orders (DO). 

Post-Award Administration & Financial Management 

• Contract Modifications:  
• Prepares administrative, funded, and unfunded contract modification packages. 
• Manages option-year exercises, period-of-performance extensions, and within-scope adjustments. 
• Financial Monitoring & De-Obligations:  
• Tracks CLIN expenditures, contractor burn rates, and projected funding run-out dates. 
• Proactively identifies excess or unneeded funds on contracts and processes timely de-obligations to preserve fiscal-year buying power. 
• Unliquidated Obligations (ULO) Reconciliation:  
• Executes routine reconciliations of ULO balances across directorate contract portfolios. 
• Coordinates with DHA Resource Management (RM) team and Contracting Officers to de-obligate remaining balances and clear dormant lines. 
• Invoice Review & Deliverables:  
• Assists CORs in evaluating and tracking monthly contractor invoices through Wide Area Workflow (WAWF). 
• Verifies that invoiced amounts correspond directly to contract burn rates. 
• Re-Competes & Contract Closeouts:  
• Tracks contract expiration milestones and drafts acquisition timelines for timely re-compete actions. 
• Initiates and manages contract closeout packages, settling final vouchers.  

Enterprise Procurement Systems & Portfolio Tracking 

• System Operations:  
• PIEE (Procurement Integrated Enterprise Environment): Uses Wide Area Workflow (WAWF) for invoice verification and Electronic Document Access (EDA) for contract retrieval. 
• Paperless Contract Files (PCF): Uploads, organizes, and maintains complete, official contract records. 

Requirements

Required Qualifications 

• Years of Experience:  
• Mid-Level: 4 to 6 years of direct DoD or federal contracting/acquisition experience. 
• Senior-Level: 7 to 10+ years of comprehensive DoD/federal acquisition experience handling complex service and IT portfolios. 
• Functional Acquisition Competencies:  
• Demonstrated proficiency writing and reviewing PWSs, IGCEs, MRRs, J&As, JOUs, QASPs, CDRLs, and MFRs. 
• In-depth understanding of contract structure and mechanisms: BPAs, IDIQs, Task/Delivery Orders, CLIN break-downs, and modification types. 
• Proven experience with financial monitoring: identifying de-obligation opportunities and clearing ULOs. 
• Technical & Software Systems:  
• PIEE Tools: Hands-on operational experience with WAWF and EDA. 
• Contract Repository: Working proficiency with Paperless Contract Files (PCF). 
• Microsoft Excel: Data validation formulas. 
• Security Clearance:  
• Public Trust 

Preferred Qualifications 

• Defense Health Agency Experience:  
• Direct prior experience supporting DHA headquarters 
• Directorate & Mission Familiarity:  
• Familiarity with the operational frameworks and contracting requirements of DHA J3, J5, J7, J9, AFMES, and ADHCAO. 

Soft Skills & Working Style 

• High-Volume Workload Management:  
• Proven capacity to balance and progress multiple concurrent contracting packages across distinct directorates under compressed timelines. 
• Adaptability & Agile Prioritization:  
• Ability to pivot swiftly to accommodate emerging high-priority operational demands, urgent unprogrammed requirements, and regulatory updates. 
• Cross-Functional Team Collaboration:  
• Strong interpersonal capabilities to interface effectively with Subject Mater Experts (SMEs), military officers, and contracting officers. 
• Executive-Ready Communication:  
• Clear, persuasive oral and written presentation skills with the ability to summarize complex acquisition regulations for non-procurement stakeholders. 

Benefits

ProSource360 Consulting Services, Inc.  offers a complete benefits package to include Medical, Dental, Vision, 401 K , PTO and more.

 ProSource360 Consulting Services, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.