JOB SUMMARY:
Under the supervision of the Senior Membership Services Director, the Membership Support Specialist will be responsible for the completion of accurate and timely administrative tasks focusing on supporting the membership department through account management and collections and the overall management of the Plymouth Branch. The Membership Support Specialist will uphold the employee code of conduct and will ensure that all areas of the job responsibilities reflect the mission of the Old Colony Y, and the regulating agency. The Membership Support Specialist will display and encourage the character traits of caring, responsibility, honesty and respect in the fulfillment of all job duties.
JOB FUNCTIONS:
- Department Responsibility:
- Support the Membership Team by managing cancellations, holds and other TractionRec procedures needed
- Assist with schedule for welcome center representatives
- Understand the inner workings of all systems and communicate to the membership team the best way to manage current promotions and new procedures
- Manage and run reports, communicate with past due accounts using mail, email, and phone
- Develop procedures to better recruit and retain new and existing members
- Complete daily reconciliation reports for branch reconciliations
- Assist with decline calls and report on outstanding balances
- Support the running of special events as time permits
- Assist Membership Recruitment and Engagement Director with daily and special event needs
- Assist with all membership support functions including tours when necessary
- Assist Welcome Center with member questions, account issues, batch concerns, refunds, adjustments and scholarships
- Weekends and Evenings as needed
Supervision of Personnel
- MOD duties (overseeing on duty staff while MOD)
- Fiscal Responsibility:
- Daily cash Reconciliation and Reporting
- Maintain and manage all records and deposits
- Maintain contact with members to maintain billing discrepancies, i.e. adjustments, refunds, collections
- Maintain safekeeping of Branch funds and credit cards
- Facility/Housekeeping Responsibility:
- Maintain neat, clean and organized desk/office area
YMCA LEADERSHIP COMPETENCIES - LEADER
Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
Preferred Qualifications* Working knowledge of computers
* 3-4 years of related accounts receivable experience
* Proficiency with computer generated billing systems
* Experience with Microsoft Office
* Excellent customer service skills necessary
* Detail orientated a must
* Must be able to sit, stand and walk during the day and lift 25 lbs
* Valid MA Driver’s License
Skills Required
- Working knowledge of computers
- 3-4 years of related accounts receivable experience
- Proficiency with computer-generated billing systems
- Experience with Microsoft Office
- Excellent customer service skills
- Strong attention to detail
- Ability to sit, stand, and walk during the day
- Ability to lift 25 pounds
- Valid Massachusetts driver's license
What We Do
Old Colony YMCA is a charitable, non-profit organization dedicated to youth development, healthy living, and social responsibility. Serving Southeastern Massachusetts, it provides human services and health and wellness programming for children, families, adults, and seniors. Their mission is to empower individuals to reach their fullest potential and foster the development of strong spirit, mind, and body through community-focused initiatives.
