Meeting Planner II

EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE!​

Maritz is seeking a highly organized and detail-oriented Event Planner II to lead the planning and execution of professional education medical events in the life sciences/pharmaceutical industry. This role will be integral in delivering impactful events designed to educate healthcare professionals (HCPs), enhance medical knowledge, and build meaningful connections.
The ideal candidate will have experience in healthcare compliance, a deep understanding of HCP interactions, and a proven ability to manage complex events within a regulated environment.
This is a hybrid role located out of Blue Ash, Ohio or Raritan, NJ.

Event Strategy and Planning:

• Collaborate with stakeholders to define event objectives, target audiences, and outcomes.

• Develop comprehensive event plans, including timelines, budgets, and resource allocation.

• Ensure events align with brand standards, educational goals, and industry regulations.

​Event Execution:

• Manage all aspects of event logistics, including venue selection, vendor coordination, and technology needs.

• Coordinate registration processes, attendee communications, and travel arrangements for HCPs.

• Oversee on-site or virtual event execution, ensuring seamless delivery and exceptional attendee experience.

HCP Compliance and Industry Expertise:

• Maintain strict adherence to healthcare compliance regulations, including Sunshine Act reporting, honoraria, and expense tracking.

• Act as a subject matter expert on HCP guidelines, ensuring all events meet industry and corporate standards.

• Monitor and apply trends in medical education and professional learning to enhance event offerings.

Collaboration and Stakeholder Engagement:

• Work closely with internal teams, including marketing, medical affairs, and sales, to align event content with strategic goals.

• Liaise with external vendors, speakers, and HCPs to build strong, productive relationships.

Evaluation and Continuous Improvement:

• Conduct post-event evaluations to measure success and gather feedback.

• Analyze data to identify areas for improvement and implement best practices for future events.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job 

Qualifications:

• 3–5 years of experience in corporate event planning, preferably within the life sciences or pharmaceutical industry.

• Strong knowledge of HCP compliance regulations, including the Sunshine Act and related reporting requirements preferred.

• Experience managing budgets and negotiating vendor contracts.

• Excellent organizational, communication, and project management skills.

• Proficiency in event management platforms and virtual event technologies.

• Ability to work effectively under pressure, meet deadlines, and adapt to changing priorities.

• Certification in Meeting Planning (CMP) or Healthcare Meeting Compliance (HMCC) is a plus.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to [email protected].