Medical COE Associate (Medical Grants Administrator) with English and Italian

ROLE SUMMARY

• The Medical COE Associate provides primary operational support to various programs within Global Medical Operations, Governance and Community (GMOGC) which include but are not limited to independent grants and research collaborations.
• The major responsibilities include but are not limited to: assessing grant eligibility and compliance, facilitating grant reviews, serving as the primary point of contact for grantee organizations, negotiating contracts, processing financial transactions, coordinating drug supply, and liaising with internal and external stakeholders.
• The Medical COE Associate will coordinate with Pfizer Country Office (PCO) colleagues as well as Headquarters (HQ) colleagues across different functional lines for logistical support and to ensure compliance.

ROLE RESPONSIBILITIES

• Perform due diligence on grant requestor, ensure the requesting organization and/or the grant requester is not listed on any national, international, or internal exclusions lists. Verify accreditation at the organization level or at the activity level when applicable, and review grant request for accuracy and completeness.
• Coordinate request review process including setting approval workflow and preparing necessary review documents. Ensure Reviewer/Approver reference table is up to date.
• Complete/support any necessary further due diligence activities such as anti-bribery and corruption processes.
• Partner with medical reviewers and approvers to allocate payment and set milestones. Select the appropriate contract template for signature and execution.
• Liaise with external stakeholders and local legal colleagues to ensure acceptance and execution of the grant contract.
• Manage financial transactional details as well as drug supply requests based upon executed contract and milestone payments; work with Pharmaceutical Sciences colleagues and other internal stakeholders to ensure clinical supply forecasts are up-to-date and supplies are available as required.
• Manage regular program oversight activities for enrollment, IRB approval/renewals, and progress. Forward program update documentation to the appropriate reviewers and release milestone payments as applicable.
• Assist PCO and HQ colleagues with status reports, queries, and other support as required.
• Partner with global team and contribute to process and business technology improvement projects within areas of responsibility, as requested.

QUALIFICATIONS

• Bachelor's degree (BA, BS) required with preference for a focus in science, healthcare, or related field. Master's degree in relevant field preferred (MA, MS).
• Oral and written fluency in English and Italian
• 3+ years operations experience in clinical trial management, educational grants, or healthcare industry (pharmaceuticals/life sciences/medical) for candidates with a Bachelor's degree. 1+ years experience for candidates with a Master's degree.
• Demonstrated effectiveness working in a multidisciplinary, matrix team situation, and proven ability to manage change and diversity.
• Strong understanding of multiple disciplines (e.g., healthcare compliance/law, regulatory, drug supply, clinical and pre-clinical research, medical educational, publication development, project and budget management)
• Ability to work independently (with limited supervision) and use own judgment to resolve moderately complex issues.
• Knowledge of IT systems/software for database maintenance and document management.
• Experience with various Pfizer processes/systems/functions: MAPP (FCPA), Ariba SAP reporting strongly preferred.

OFFER:

• Work Location Assignment: Poland, Remote
• First contract: Fixed-Term for 12 months
• Annual Bonus
• Pfizer Benefit Package

Purpose
Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
Digital Transformation Strategy
One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.
Flexibility
We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let's start the conversation!
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms - allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
Disability Inclusion
Our mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!
Pursuant to Article 24(6) of the Act of June 24, 2024 on the protection of whistleblowers, Pfizer Polska Sp. z o.o. and Pfizer Trading Polska Sp. z o.o. declare that they have adopted a joint internal reporting procedure, which, in accordance with the provisions of the aforementioned Act, is also available to persons applying for employment on the basis of an employment relationship or other legal relationship constituting the basis for providing work or services or performing functions. The content of the procedure is made available upon request sent to the contact person or to the email address [email protected].
Medical
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