Job Summary
The Media Billing Coordinator is responsible for managing and reconciling media invoices across various media channels, ensuring accuracy in financial tracking and compliance with client agreements. This role involves close collaboration with media buyers, planners, vendors, and the accounting team to address discrepancies, facilitate invoicing processes, and provide actionable insights to maintain financial accountability.
Responsibilities
Invoice Management & Reconciliation
- Collect and review vendor invoices across broadcast, print and out-of-home channels to ensure alignment with media buys and insertion orders (IOs).
- Manage and maintain Unlock’s invoice system, ensuring it houses all vendor invoices for easy access by the finance team during audit periods.
- Resolve discrepancies between billed and purchased amounts by liaising with vendors and internal teams.
- Apply appropriate project numbers and vendor codes to invoices and escalate any issues requiring account team intervention.
- Track missing invoices and maintain updated records via the Media Details Report and Workamajig.
- Process credit memos and ensure proper documentation in Strata.
Reporting & Coordination
- Generate monthly actualized media spend reports using Strata for team flowchart updates.
- Maintain accurate monthly post-spend reports and ensure alignment with documented expenditures.
- Collaborate with media and accounting teams to streamline invoice processing and troubleshoot outstanding issues.
Process Improvements
- Attend routine meetings to review financial reports and contribute insights for optimizing the billing process.
- Support invoice digitization efforts by coordinating with vendor representatives.
Qualifications
- Bachelor’s degree or equivalent experience.
- 1-2 years of billing processes and understanding of media buying.
- Proficiency in financial reconciliation tools (e.g., Strata, Workamajig) and Microsoft Office Suite, especially Excel.
- Excellent organizational and time-management skills with a high attention to detail.
- Effective communication skills for collaboration with vendors, internal teams, and external stakeholders.
- Ability to analyze and resolve discrepancies in a timely manner.
About Us:
Unlock Health is a full-service marketing communication agency, grounded in technology, built for healthcare - and integrated with a managed care consultancy with deep revenue strategy expertise. We brought together leading healthcare firms to solve a core challenge: aligning brand, marketing, technology, and revenue strategy so healthcare organizations can attract and retain patients, grow brand equity, and protect their margins. We help our clients do everything from patient acquisition and brand building, to simplifying complex martech ecosystems, and creating digital experiences. Our work is rooted in clarity, authenticity, and a deep understanding of what moves healthcare forward.
Top Skills
What We Do
Unlock Health is a technology and services growth platform that connects the dots across managed care and marketing to help healthcare providers solve today's urgent growth needs while building sustainable performance for the future.
Health systems have spent decades limited by the walls separating patient acquisition campaigns, payor contracts, pricing strategy, and the necessary data and technology required to analyze supply/demand, understand markets, and prove ROI. By breaking down those barriers — and delivering the right mix of consulting, services, and tech enablement to fill the gaps — Unlock Health will enable a massive leap forward in growth and performance.
We have brought together the premier network of health and healthcare agencies including SPM, GLC, Dreamscape, and Centretek with industry innovators, Eruptr and DECODE to deliver sustainable growth and CFO-defensible ROI.
We are unlocking the potential that exists within providers to increase revenue, manage costs, and create healthier communities. Together, we're taking the guesswork out of growth
