Mechanical Coordinator (59721)

MECHANICAL Coordinator

Responsible to                                                             Position Classifications
Director of Plant Operations                                          Salaried/Exempt                  

Directly Supervises and Evaluates

All HVAC Personnel

Is Back Up To:                 Director of Plant Operations

Is Backed Up By:           Director of Plant Operations                                              

WOODLAND POND CONFORMANCE STATEMENT

In the performance of their respective duties and responsibilities, all employees are expected to conform to the following:

• Performing quality work with or without direct supervision
• Interacting professionally with other employees, residents, guests, vendors, and all others
• Working effectively and in accordance with the Woodland Pond Communication Fundamentals
• Completing tasks independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations
• Complying with all federal, state and local standards, guidelines and regulations as well as Woodland Pond policy and procedure at all times

POSITION SUMMARY       
The Mechanical Coordinator performs mechanical and related work. Is responsible for and directs all mechanical work, equipment, tools, inventory, systems, and operations, as well assigned personnel under the guidance of the Director of Plant Operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES   (*CF indicates Critical Function)

• Works with DPO, Develop and maintain on-hand inventory of parts, tools, etc. to allow for efficient and effective mechanical system repair and maintenance (*CF)
• Works with DPO, develop and inventory (Worxhub) complete listing of all mechanical components, (to include Kitchen equipment) associated work schedule and repair documentation (*CF)
• Serves as the point of contact and control for all mechanical contractors and equipment  To include but limited to: Chloramine system, DHW production and distribution, BMS software, Legionella testing, Sewer pump system, pool and spa system, water pressure and distribution system, grease collection tanks, storm water, electrical distribution and control, ventilation, all HVAC (*CF)
• Sources needed materials and equipment, purchase as approved, prepare PRFS for DPO approval (*CF)
• Operates/adjusts BMS to allow for comfortable useable environment while minimizing energy usage  (*CF)
• Advises DPO on repair/replacement of all mechanical equipment  (*CF)
• Works alone, with assigned staff or any maintenance staff to accomplish the needs of the department (*CF)
• Maintains good relations with vendors and municipal agencies
• Communicates and coordinates as needed with vendors, residents, and other departments (*CF)
• Schedules assigned staff – Skilled, Non-Skilled, HVAC, temp (*CF)
• Assists in interviews, selects, evaluates and guides assigned maintenance staff in accordance with policy and procedure
• Is a main resource to assigned all maintenance staff and supervisors for trade practices, knowledge, repair methodology and material selection. (*CF)
• Responsible for managing payroll/scheduling software for assigned staff
• Manages the computerized work order system: inventory, assignment, scheduling and follow up for all mechanical items and assigned staff (*CF)
• Adheres to WPNP purchasing policies and procedures (*CF)
• Develops, documents and maintains the Preventative Maintenance schedule for all mechanical items and assignments (*CF)
• Assists in assuring uniformity between all areas of the Community in terms of paperwork management (Compliance, policies, logs, work orders, training, etc)
• Remains informed and knowledgeable in life-safety and compliance issues in order to assist and back up DPO as needed.
• Completes all required training and in-services. 
• All other duties as assigned 

GENERAL SKILLS AND ABILITIES

• Maintains high standards for work areas, attitude and appearance
• Understands that honesty and ethics are essential in the performance of duties
• Respectful of confidentially and privileged communications
• Willing to learn and grow, take courses, gain knowledge as needed
• Maintain functional knowledge and abilities through training and industry awareness, advise and encourage assigned staff of training and educational opportunities.
• Demonstrates maturity in judgment and behaviors
• Able to work a flexible schedule  
• Maintains predictable and reliable attendance

Occasional off-site meetings, seminars, and conferences. Frequent travel within building and throughout community and to local merchants

Must adapt to frequent schedule changes, department workload, and resident needs. Possible overtime

Possible equipment accidents. Possible exposure to hazardous materials

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor
• This document does not create an employment contract, implied or otherwise, other than an ‘at will’ employment relationship

ACKNOWLEDGMENT

• I have read and understand the responsibilities of my position at Woodland Pond as outlined in this job description.

1. High school diploma, or HSE
2. Completion of recognized HVAC training program acceptable to WPNP
3. Valid EPA 608 (Universal) Certification
4. Well-developed (through experience and training) and proven extensive and proficient wide range mechanical trade practice knowledge.
5. Building Trade/Mechanical experience in a supervisory capacity required
6. Proficiency with computers, standard office software and CMMS software
7. Valid NYS driver’s license
8. Excellent customer service and verbal communication skills
9. Ability to read and comprehend instructions, correspondence, and memos
10. Ability to multitask and to prioritize maintenance tasks and work requests
11. Demonstrated knowledge of appropriate skills for communicating with individuals of all ages, especially the geriatric population