MDS Management Assistant

Job Description
Are You Ready to Make It Happen at Mondelēz International?
Join our Mission to Lead the Future of Snacking. Make It Possible.
You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails.
How you will contribute
Support of multiple high-level executives based in Switzerland, Zurich:

• Outlook calendar management:
• Organization of internal meetings (booking rooms, scheduling Outlook calendar entries, setting up MS Teams meetings)
• Arrange and facilitate meetings also with external colleagues, ensuring all parties can attend and that rooms are available
• Rearrange schedules to accommodate last-minute changes and emergency cancellations
• Making travel arrangements and detailed travel itineraries for business trips (booking flights, hotels via an internal booking tool, arranging taxis, trains and car rentals)
• Managing expenses on a monthly basis, preparing and submitting expenses reports to a deadline
• Ensure to follow established company policies, procedures or particular instructions.
• Support/coordinate arrangements for various internal and external meetings and events (e.g., offsites, workshops, team events, etc.)
• Updating team lists and distribution lists
• Occasionally processing of incoming invoices, creation of Purchase Orders and follow up
• Administrative support via internal I-requests and other occasional organizational tasks as needed and agreed

What you will bring
A desire to drive your future and accelerate your career and the following experience and knowledge:
Strong organizational Skills

• Administrative and organizational skills go hand in hand. Not only do those in administrative positions keep on top of competing priorities by multitasking, they often help their managers juggle their schedules and do forward planning.

Communication skills

• Written and verbal communication skills are highly important administrative skills. Absorbing and disseminating information in a practical and understandable way. The ability to effectively communicate with a wide range of people in different ways. Clarifying complex information, both written and verbal

Teamwork and interpersonal skills

• The ability to build solid, collaborative relationships with colleagues. Adaptability and acting as a team player rather than a lone individual. Practicing empathy and communicating well.
• Keeping the broader business goals and objectives in mind while working on tasks. Receiving and providing constructive feedback.

Customer service skills

• Complaint and problem resolution. Building customer loyalty. Setting customer expectations. Liaising between key colleagues and clients.
• Engagement.

Problem-solving skills

• Problem-solving skills refer to a person's ability to successfully manage and find solutions for complex and unexpected situations. The ability to identify problems and decide on the best solution. Come up with creative solutions to problems. Confidence in decision-making. Communicate well when problems arise.

Technology and software skills

• Proficiency with Microsoft Office products (Excel, Word, PowerPoint). Ability to use a large range of email clients (Outlook, Teams). Managing databases. Using different SAP and internal tools. Using a travel platforms/booking tool to organize business travel.

We pride ourselves on having a high performing and collaborative culture where we support your career and development. In return for your commitment, drive and enthusiasm, we offer salary starting from 1550 € plus annual bonus payment based on your performance. The final offer will depend on the skills and previous experience of the candidate. We also offer top attractive benefits.
More about this role
Job specific requirements: 1 year experience at similar position.
Relocation Support Available?
No Relocation support available
Business Unit Summary
We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!
Our people make all the difference in our succes
Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Excited to grow your career?
We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!
IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS, PLEASE CONTACT THE RECRUITER
Job Type
Regular
Administration Support
Administration Services