The Marketing Operations Manager is responsible for the operational effectiveness, governance, and scalability of the Marketing Communications function. This role serves as the central point of coordination for marketing operations, establishing and maintaining the processes, workflows, systems, documentation, and organizational disciplines that enable efficient execution across marketing, business development, communications, customer engagement, and corporate initiatives.
The Marketing Operations Staff partners closely with executive leadership, Business Development, Finance, Human Resources, Engineering, Operations, and external partners to ensure priorities remain aligned, projects are executed effectively, resources are appropriately coordinated, and operational risks are proactively addressed. This position operates with significant independence and is expected to identify opportunities to improve organizational effectiveness through process optimization, operational discipline, and continuous improvement initiatives.
JOB DUTIES AND RESPONSIBILITIES
- Lead the operational management of the Marketing Communications function to ensure projects, initiatives, and deliverables are executed effectively and on schedule.
- Establish, maintain, and continuously improve marketing workflows, project management processes, approval systems, and documentation standards.
- Develop operational frameworks that improve visibility, accountability, and execution across the marketing organization.
- Monitor organizational priorities, workload distribution, resource constraints, and project dependencies to ensure alignment with business objectives.
- Identify operational risks and develop mitigation strategies to minimize disruption to critical initiatives.
- Oversee and coordinate multiple concurrent marketing, communications, business development, and corporate initiatives.
- Develop and maintain integrated project plans, timelines, milestones, and status reporting mechanisms.
- Facilitate prioritization discussions and resource coordination across competing initiatives.
- Monitor project execution and proactively address schedule risks, bottlenecks, and operational challenges.
- Lead recurring project reviews, operational meetings, and cross-functional planning sessions.
- Serve as a primary operational liaison between Marketing Communications and internal stakeholders, including Executive Leadership, Business Development, Human Resources, Recruiting, Engineering, Operations, Finance, and Program Management.
- Coordinate executive engagement activities associated with customer meetings, trade shows, conferences, and strategic business initiatives.
- Ensure marketing requests, priorities, and deliverables are effectively communicated, reviewed, and executed.
- Facilitate alignment among stakeholders to ensure business objectives, timelines, and expectations remain coordinated.
- Support strategic initiatives that require cross-functional planning and execution.
- Manage operational aspects of vendor relationships, including onboarding, contract coordination, purchase requests, invoice management, and payment tracking.
- Partner with Finance and Procurement to ensure compliance with company purchasing processes and financial controls.
- Maintain visibility into marketing expenditures, commitments, and budget utilization.
- Develop and maintain documentation supporting budget planning, forecasting, and financial reporting activities.
- Ensure vendor records, contracts, invoices, and supporting documentation remain accurate and organized.
- Establish and maintain standards for documentation, approvals, records management, and information accessibility across the marketing organization.
- Govern version control, document retention, and asset management processes.
- Develop scalable systems that improve organizational knowledge management and continuity.
- Lead initiatives to improve operational efficiency, consistency, and process maturity.
- Ensure marketing materials, presentations, and communications comply with established approval and documentation requirements.
- Support execution of internal and external communications initiatives through operational planning, coordination, and governance.
- Coordinate review and approval workflows for marketing communications and high-visibility deliverables.
- Support executive presentations, customer engagements, trade shows, investor activities, and strategic corporate initiatives.
- Ensure operational excellence and consistency across all marketing activities.
- Perform additional duties and special projects as assigned to support organizational objectives.
Marketing Operations Leadership
Project Portfolio Management
Cross-Functional Business Partnership
Vendor, Contract, and Budget Administration
Process Governance and Documentation Management
Communications and Execution Support
JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS
- Bachelor’s degree in Marketing, Communications, Business, or 8+ years of work experience
- 5+ years of experience in marketing operations, communications coordination, project management
- Advanced knowledge of project management, workflow optimization, operational planning, and process improvement methodologies.
- Strong ability to influence outcomes and drive alignment across functions without direct authority.
- Demonstrated ability to independently manage complex initiatives and operational challenges.
- Exceptional organizational, analytical, and problem-solving skills.
- Strong business acumen and ability to balance operational requirements with organizational priorities.
- Excellent written, verbal, and presentation communication skills.
- Advanced proficiency with Microsoft Office Suite, project management tools, and collaboration platforms.
- Ability to establish credibility and build relationships across all levels of the organization.
- High degree of professionalism, discretion, and attention to detail.
- Ability to travel occasionally in support of business needs.
CesiumAstro considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills. Full-time employment offers include company stock options and a generous benefits package featuring health, dental, vision, HSA, FSA, life and retirement plans. CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members not through our approved vendor list or Talent Acquisition will be considered property of CesiumAstro, and we will not be obligated to pay any referral fees.
Skills Required
- U.S. citizenship, lawful permanent resident status, conditional resident, asylee or refugee, or eligibility to obtain required U.S. Department of State authorizations
- Bachelor's degree in Marketing, Communications, Business, or 8+ years of work experience
- 5+ years of experience in marketing operations, communications coordination, or project management
- Advanced knowledge of project management, workflow optimization, operational planning, and process improvement methodologies
- Demonstrated ability to independently manage complex initiatives and operational challenges
- Strong ability to influence outcomes and drive alignment across functions without direct authority
- Exceptional organizational, analytical, and problem-solving skills
- Strong business acumen and ability to balance operational requirements with organizational priorities
- Excellent written, verbal, and presentation communication skills
- Advanced proficiency with Microsoft Office Suite, project management tools, and collaboration platforms
- Ability to establish credibility and build relationships across all levels of the organization
- High degree of professionalism, discretion, and attention to detail
- Ability to travel occasionally in support of business needs
CesiumAstro Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about CesiumAstro and has not been reviewed or approved by CesiumAstro.
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Healthcare Strength — Health coverage includes medical, dental, vision, life and disability insurance, plus FSAs and mental health benefits. Feedback suggests the health package is comprehensive for a growth-stage aerospace firm.
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Retirement Support — Offerings include a 401(k) with company matching and other retirement-plan elements. Feedback suggests core retirement mechanisms are in place alongside standard financial benefits.
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Leave & Time Off Breadth — Generous PTO, paid holidays, paid sick days, and bereavement leave are included. Feedback suggests time-off options are broad on paper across multiple leave types.
CesiumAstro Insights
What We Do
We build high-throughput, plug-and-play phased array communication payloads for space and airborne platforms. CesiumAstro’s full-stack, multi-mission hardware and software products enable a diverse range of commercial and defense objectives. Full-system engineering design is at the heart of every CesiumAstro product. We deliver high-performance solutions under rapid development timelines.
Why Work With Us
At CesiumAstro, we’re a team. We’re passionate, respectful, and determined colleagues ready to help at a moment’s notice. We’re mentors excited to enable our peers with the knowledge they need to succeed. Together, we’re visionaries committing to building memories that will last a lifetime.
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